Department Administrative Assistant; Denver

Department Administrative Assistant – Denver Office

We are seeking a Department Administrative Assistant to join our growing Denver office. As a valued team member, you will provide a broad range of administrative support to attorneys and staff. Do you deftly handle multiple tasks? Are you a good communicator with a focus on excellent customer service? Do you thrive in a dynamic office environment? If so, we’d welcome your application.

This position will be on‑site and work hours are 8:15 a.m. – 5:00 p.m. Monday through Friday.

• Input, track, and receive tasks using legal services workflow system.
• Assist with entering attorneys’ time, ensure accuracy by proofreading, using spellcheck and appropriate task codes to comply with firm policies.
• Organize electronic documents in Outlook, document management system, and shared network drives.
• Organize physical files and other hard‑copy materials.
• Scan, fax, and photocopy documents.
• Process reimbursement requests, check requests, and vendor invoices in the expense management system.
• Prepare outgoing mail, shipping labels, certified mail, and assist with large mailings.
• Prepare binders, indexes, and labels; assist with organization of materials.
• Schedule conference rooms and visiting attorney offices; order catering as needed.
• Provide administrative support directly to first‑ and second‑year associates, as requested.
• Provide backup coverage for Client Services Coordinator and other Department Administrative Assistants, as requested.
• Assist with the billing process for assigned clients and attorneys and help with A/R management as needed.
• Work with Legal Assistants in proofing billing invoices; research and respond to billing inquiries.
• Create and revise billing documents, spreadsheets and forms from drafts and originals.

May be requested to perform other duties not listed above.

• High School diploma or G.E.D. equivalent.
• At least 1 year of administrative support or related experience.
• Accurate typing skills.
• Good oral and written communication skills.
• Ability to work effectively with all levels of personnel.
• Attention to detail and accuracy.
• Strong organizational skills.
• Strong customer/client service focus and skills.
• Ability to adhere to deadlines.
• Ability to maintain client and firm confidentiality.
• Ability to work independently and in a team environment.
• Working knowledge of Microsoft Office.
• Physical strength and agility to permit full performance of the duties of the position, including daily bending, operating office equipment, and moving up to approximately 10 pounds.
• Previous law firm experience (preferred).

Dorsey & Whitney is a global law firm with over 650 lawyers across 22 offices in the United States, Canada, Europe and Asia. We provide strategic legal counsel to companies worldwide across a diverse range of industries, including banking & financial institutions; development & infrastructure; energy & natural resources; food, beverage & agribusiness; healthcare & life sciences; and technology.

Dorsey offers opportunities for advancement within a collaborative and dynamic environment, with competitive pay and excellent benefits. Our benefits are available to business professionals working 17+ hours/week along with their dependents, including spouses and domestic partners regardless of gender. Dorsey’s benefit package includes: comprehensive medical insurance with coverage for infertility, gender‑affirming care, behavioral health, and access to virtual providers; dental insurance;

vision insurance; 401(k) retirement savings plan with Firm contribution; basic and optional life insurance; short and long‑term disability; paid time off; up to 8 weeks of paid parental leave with up to an additional 6‑8 weeks of paid short‑term disability for business professionals who give birth; paid holidays; paid volunteer day; discretionary bonuses (if bonus eligible); adoption assistance; healthcare, dependent care, and transportation pre‑tax reimbursement accounts;

back‑up child and elder care program; education and college advising program; virtual tutoring; wellbeing programs and activities; mass transit program (certain…