Executive Operations Assistant

Fiore & Sons, Inc. is an employee-owned (ESOP) civil construction company with over 70 years of experience serving Colorado and the surrounding states. As an industry leader known for innovation, environmental stewardship, and a people-first culture, we believe in sharing success with our team. We offer stability, career growth, and exceptional benefits, including 100% employer-paid health and dental premiums. At Fiore, every team member is valued, respected, and empowered to make an impact.

Build your future with Fiore!

The Executive Administrative Assistant is a highly valued member of the Fiore & Sons team whose primary functions involve supporting the efforts and needs of Operational members of the Executive Staff and managing the organization’s office operations. The Executive Operations Assistant will be responsible for designing and producing weekly and monthly reports for the Operational leader’s performance metrics. This role requires an exceedingly organized and adaptable individual who can provide executive assistance as well as the critically important function to inform all Operational leaders of how they are progressing on their strategic goals for the year.

This role with help Operations to achieve the targeted profit, safety, and other strategic goals.

$78,900.00 to $ annually

• Provide sophisticated calendar management for members of the Executive Staff. Prioritize inquiries and requests while managing conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
• Complete a broad variety of administrative tasks that facilitate the Executive Staff’s ability to effectively lead the organization, including designing and producing complex documents, reports, and presentations; collecting and preparing information for the Operations organizational leaders; composing and preparing correspondence; maintaining contact lists; and making event arrangements.
• Serve as the primary point of contact for internal and external stakeholders on matters pertaining to the members of the Executive Staff, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect Executive Staff’s style and organization policy.
• Work closely with members of the Executive Staff to keep them well informed of upcoming commitments and responsibilities, following up appropriately; maintain a sense of the issues taking place in the environment and keep supported Executive Staff updated. Anticipate needs in advance of meetings, conferences, etc.
• Develop and maintain weekly scorecard of various business metrics for Operations leaders, coordinating with department Directors on sources, standards, and distribution.
• Work with Power BI analyst to automate score card reports by providing requirements and testing.
• Assemble additional deliverables to support Executive understanding of metric results.
• Ensure all office meetings maintain consistency of feel and deliverables follow company brand standards.
• Other duties as assigned.

• Unparalleled organizational skills with a high-level ability to manage time and tasks, set goals, and delegate, as necessary.
• Superior communication skills with the ability to interact with internal and external customers on multiple platforms while remaining professional, supportive, and empathetic.
• Profoundly detail-oriented with the ability to be thorough and mindful in your approach to all assignments and functions.
• Highly effective planning and priority setting; ability to manage metric reporting and day-to-day administrative support.
• Extremely flexible and able to adapt to various situations and tasks.
• Computer proficiency and technical aptitude with the ability to use Microsoft products, especially proficient with Excel, including pivot tables.
• Proven ability to work effectively in a team environment.
• Ability to understand, evaluate and make judgment on confidential material.
• Highest level of professionalism, integrity, and confidentiality.
• Initiative and ownership.
• High EQ and interpersonal skills.

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