Office Administration Coordinator

Husch Blackwell LLP is a full‑service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations.

At Husch Blackwell we believe that diverse, equitable and inclusive teams lead to better outcomes. Husch Blackwell is committed to retaining, recruiting, developing, and promoting talented lawyers and business professionals with diverse backgrounds and experiences. We foster an engaged, diverse, and inclusive team culture of accountability and purpose that makes our Firm and our communities better.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long‑term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Office Administration Coordinator in our Denver, CO office.

This position will work onsite full‑time.

The Office Administration Coordinator performs essential onsite support tasks with a specific focus in one or more administrative and/or operational areas. Successfully coordinate and collaborate with multiple teams, team members, and Firm departments, providing exceptional customer service to both internal and external clients.

Essential functions include:

• Help to create a positive, welcoming, collegial environment by exhibiting a strong adherence to customer service best practices.
• Work successfully in a team environment, solving problems, communicating in a positive manner, and supporting the success of the local office, the Firm, and various teams.
• Demonstrate professional written and verbal communication, proofreading, and organizational skills.
• Edit, proofread, maintain and/or revise documents as needed, including but not limited to Excel, Word, Adobe, and PowerPoint.
• Process, save, search and retrieve documents using the document management software.
• Operate office equipment including PCs, printers, phones, copiers, facsimiles, and typewriters.
• Scan, save, manipulate, and email documents.
• Schedule conference rooms and coordinate meetings including Outlook calendaring, EMS, and other technologies; arrange complex, multi‑location meetings which may require videoconferencing and web‑based participation.
• Process expenses, expense reimbursements, check requests, and invoices via accounting software.
• Understand local office emergency procedures; respond appropriately if an emergency arises and serve on the local office emergency preparedness and safety team.
• Provide back up for other Office Administrative Coordinators in the local office, including front desk/conference room coverage.

• Greet internal and external visitors and offer hospitality.
• Create a welcoming environment by maintaining the lobby and common areas.
• Be familiar with guest and visitors who are scheduled to be in the office.
• Monitor security of lobby area by remaining in the immediate vicinity when the doors are unlocked.
• Distribute and manage technology devices and security badges to internal visitors.
• Validate parking, if applicable, to clients and guests.
• Maintain various logs including:
  • Deliveries received at front desk
  • Visitor Log
  • End of day conference room/VO inventory log
  • Parking validation log
  • Parking reimbursement log
  • Vendor/Visitor Access Card log
• Answer and direct calls.
• Enter work orders into Landlord/Tenant Portals (if applicable)
• Run daily conference room reports and monitor conference room reservation system.
• Follow up on meeting reservations and taking proactive measures to ensure meetings are setup properly with technology, catering, and any other requests.
• Resolve conference room scheduling conflicts utilizing all available resources.
• Serve on AtHoc team as an Alert Publisher and Accountability Officer

• Coordinate catering orders for meetings and communicate orders to the onsite team.
  • Be aware of dietary restrictions and preferences.
• Assist with client and Firm sponsored special events hosted on‑site.
• Attend and provide support for after hours Firm sponsored special…