Administrative Assistant

About Exponent

Exponent is the only premium engineering and scientific consulting firm with the depth and breadth of expertise to solve our clients' most profoundly unique, unprecedented, and urgent challenges.

We are committed to engaging multidisciplinary teams of science, engineering, and regulatory experts to empower our clients with solutions that create a safer, healthier, more sustainable world. For over five decades, we've connected the lessons of past failures with tomorrow's solutions to advise clients as they innovate technologically complex products and processes, ensure the safety and health of their users, and address the challenges of sustainability.

Join our team of experts with degrees from top programs at over 500 universities and extensive experience spanning a variety of industries. At Exponent, you'll contribute to the diverse pool of ideas, talents, backgrounds, and experiences that drives our collaborative teamwork and breakthrough insights. Plus, we help you grow your career through mentoring, sponsorship, and a culture of learning. Thanks for your interest in joining our team!

Key statistics:

* 1,100+ Team members

* 950+ Consultants

* 640+ Ph.D.s

* 90+ Disciplines

* 30+ Offices globally

Our Opportunity

We are currently seeking an experienced Administrative Assistant for our Denver, CO office. In this role you will be part of an administrative team of two, responsible for performing a wide variety of diverse, administrative tasks to provide a high level of support for our professional consultants and corporate staff.

Qualified candidates who are selected to participate in our screening process for this role will be asked to take an editorial assessment via Microsoft Word prior to a potential formal interview

You will be responsible for

Consultant / Project Support

* Setting up new projects in our electronic system and run conflict checks

* Drafting retention letters and statements of work

* Printing and collating project binders

* Editing documents and reports for formatting, grammar, spelling, and content review, including large (250+ page) reports

* Organizing final project documents prior to submission

* Coordinating and maintaining schedules and travel arrangements

* Preparing and processing expenses

* Assisting with accounts receivable collection, invoicing, purchasing

* Assisting consultants with ad-hoc requests

* Logging Evidence and Unit Charges

* Ensuring all projects are set up accurately and work product complies with corporate policy

* Downloading file materials, scanning documents, and completing materials received lists

General Office Support

* Providing front desk coverage including low-volume phone coverage and greeting visitors

* Maintaining inventory, organization and upkeep of supply/copy room, conference rooms, and kitchen area

* Handling mail and shipping/receiving

* Coordinating onsite meetings for internal and external client meetings, including setting up web conference systems, catering, room setup/clean-up

* Supporting facilities requests administratively (both from corporate and the building management)

* Coordinating equipment maintenance (copy machines, kitchen appliances, etc.)

* Assisting Human Resources with local candidate interview scheduling

* Contributing to the in-office culture through event coordination and planning of employee celebrations, holiday parties, etc.

You will have the following skills and qualifications

* Bachelor's Degree (preferred)

* Minimum 3 years of administrative experience, including support to a team and senior/executive-level staff

* Experience working in a professional services firm or law firm is a plus

* Exceptional attention to detail and ability to manage multiple tasks simultaneously

* Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

* Working experience with Vision/VantagePoint is a plus

* Prior experience with running conflict checks is a plus

* Proficiency in online conferencing tools (e.g., Microsoft Teams)

* Strong editorial and proofreading skills

* Must be able to demonstrate strong organizational, planning, monitoring of tasks, and follow-up skills

* Demonstrated problem-solving skills and initiative

*…