Administrative Assistant III; Civil Litigation & Employment Law

Administrative Assistant III (Civil Litigation & Employment Law)
Details

Section:
Civil Litigation and Employment Law Position Number: LAA-00068 Salary Range: $51,094.20 -$65,079.30 Yearly Apply By:
Tuesday, August 26, 2025, 11:59 pm FLSA:
Non-Exempt

Work Unit:
Civil Litigation and Employment Law

Job Location:

1300 Broadway, Denver, CO 80203 Release Date:
Friday, August 15, 2025

Employment Type:

Full-Time Position Type:
Classified

This position is not subject to the Hiring Freeze as outlined in Executive Order D .

Find a rewarding career making a difference:
Join the Office of the Attorney General!

Are you an organized, thoughtful team player seeking meaningful work supporting Coloradans? The Department of Law, Civil Litigation and Employment Law (CLEL) Section is seeking a high functioning administrative professional to support the section leadership team, the Tort Litigation Unit, and the Cross-Unit Litigation Team. This Administrative Assistant III position offers the successful candidate the opportunity to work on a variety of work and chance to dive into unique projects, interact with multiple teams, engage in creative problem solving, and develop new work process.

If you thrive in an environment where you move quickly between tasks, interact with department leadership, and are entrusted with important projects, this may be the position for you!

WHAT YOU WILL DO

• Managing the intake, categorization, and processing of Notices of Claim; preparing litigation hold notices; and drafting related correspondence for attorneys, client agencies, institutions of higher education, and SORM.
• Developing, implementing, and adjusting Notice of Claim procedures in partnership with the Unit’s First and Second Assistant Attorneys General.
• Providing clerical and litigation support such as creating, proofreading, and formatting legal filings and correspondence; scheduling meetings; organizing court documents; andassistingwith onboarding new attorneys and paralegals.
• Maintaining case files by opening new matters, organizing correspondence and documents, and ensuringaccuratearchiving and closure of cases.

The position also handles inquiries from the public and client agencies, coordinates special projects,maintains the Unit’sProLawcase management data, and provides backup support when other administrative assistants are out of the office.

This recruitment may be used to fill more than one Administrative Assistant IIIpositionsin the CLEL section.

Salary note:
Although a salary range is listed, salary will be setcommensuratewith the successful candidate’s qualifications and in compliance with the Equal Pay for Equal Work Act.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

WHAT WE ARE LOOKING FOR

Education and Experience:
A combination of related education and/or relevant experience in an occupation related to the work assigned equal to three (3) years. This must include at leasttwo (2) yearsofproviding administrative or clerical support in a professional office setting experience to qualify.

Note:

Candidatespossessinga foreign degree mustsubmita translation evaluation) of their degree from an accredited institution, such as The National Association of Credential Evaluations Service sin order tobe given credit for the degree.

• At least five years of experience providing administrative support to management
• General clerical experience in a law office or legal setting
• Strong communications skills
• Strong attention to detail
• Experience with case management systems
• Ability to work as part of a team
• Flexibility to multitask and switch focus when needed
• Ability to work comfortably adjust to an ebb and flow of work
• Ability to take initiative to resolve problems
• Experience with
  
  SharePoint and webpage updating
• Experience facilitating Zoom Meetings
• Experience in government sector

Conditions of Employment:

• Applicants must pass a thorough background investigation prior to appointment.
• Colorado Department of Lawparticipatesin E-Verify and will provide the federal government with your Form I-9 information to confirm that youare authorized towork in the U.S.
• This position offers flexible work arrangements.
  Four (4) days in-office per week minimum is
  required
  but may be moreb
  ased on business needs
  . Please note, flexible work arrangements may change at any time based on business needs.

Appeal Rights:

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa_s within ten (10) calendar days from your receipt of notice or…