Office Administrator - Denver

Office Administrator - Denver

David Evans and Associates, Inc.

Support Services is the engine that keeps DEA moving. From executive leadership to admin, HR, IS, finance, and marketing, we’re the team that keeps things organized, efficient, and people-focused. We solve problems, connect teams, and make sure DEA runs like a well-oiled machine, because great work starts with great support.

Based in Denver, CO, this Part Time, in‑office position (M‑F, 10AM – 2PM, with every other Friday off) plays a key role in supporting project delivery and office operations. This role works closely with the Support Services team, as well as project managers and technical staff, contributing to company and project success from start to finish.

• Provide high‑quality customer service to internal teams, clients, and subconsultants, supporting projects from initiation through closeout.
• Collaborate closely with the Support Services team, project managers, and technical staff to ensure smooth project delivery.
• Prepare project invoices, progress reports, and process subconsultant invoices in coordination with accounting and project teams.
• Assist with scope, fee, and change management, including preparing setup forms, change orders, and monitoring adherence to approved budgets.
• Track project financials, including burn rate versus budget, cost-to-complete, earned value reporting (EVR), and overall project status.
• Support accounts receivable (AR), unbilled (UB), and weekly project charge reviews with project managers.
• Coordinate and prepare subconsultant agreements, task orders, on‑call contracts, and related documentation.
• Format, review, and manage project documents, reports, correspondence, and maintain accurate project files and document control systems.
• Coordinate project meetings, including scheduling, agenda preparation, meeting notes, and tracking action items and deliverables.
• Support quality control and audit processes by coordinating with quality managers and ensuring required procedures are followed.
• Provide office administration support, including onboarding assistance, security access, IT coordination, insurance certificates, and office logistics.
• Contribute to office operations and culture through general administrative support, supply management, vehicle tracking, and coordination of office events and activities.

• Minimum of 4+ years of experience in administrative and/or project coordination type roles.
• Experience multi‑tasking and prioritizing competing requests.
• Strong interpersonal skills.
• Proactive communicator with excellent written and verbal communication skills.
• Familiarity with contracts and invoicing as well as general accounting practices such as accounts payable/accounts receivable (AP/AR).
• Proficiency in Outlook, Word, and Excel.
• Monitoring scope, schedules, and budget.
• Customer service or quality control experience.
• Experience attending project meetings and preparing meeting summaries.
• Experience coordinating and scheduling complex meeting needs for internal and external individuals.

• Self‑starter with a positive attitude.
• Highly accountable team player.
• Demonstrated experience coordinating with internal project teams and subconsultants.
• Experience managing scope, schedule and budget for project manager to budget and track projects.
• Additional software skills in Project Wise, MS Teams, SharePoint, and PDF software (Adobe Acrobat and/or Bluebeam).
• Experience in an architecture, engineering, or construction firm.

We foster an environment where talented professionals have the freedom and support to do their most meaningful work. Our values and company culture form the foundation of our success, creating a positive and collaborative work environment. These guiding principles are vital to our continued achievements and unwavering commitment to improving the world around us.

As a member of our team, you will have the opportunity to cultivate and develop your skills and work alongside talented colleagues who are committed to improving the quality of life while demonstrating stewardship of the built and natural environments.

• Comprehensive…