Admin Coordinator

PUBLIC ALLIANCE

Position Title:

Administrative Coordinator
Location: Denver, CO
Reporting To: Administrative Team Manager
Status: Non-Exempt, Full-Time
Salary: $28.00 - $32.00/Hourly DOE

Schedule: Monday through Friday, 8:30 AM to 5:00 PM

Public Alliance, a division of The Management Trust, provides management services to special districts in Colorado, including metropolitan and water districts. Our team partners with Boards of Directors and professional consultants to provide responsive service, effective administration, and strong operational support.

The Administrative Coordinator provides high-quality administrative support to our District Managers, with a primary focus on preparing board meeting materials and maintaining accurate, professional district records. This position creates meeting agendas, assembles comprehensive board packets, and transforms District Manager meeting notes into clear, polished meeting minutes for our client districts.

Working across multiple districts, the Administrative Coordinator coordinates documents and information from District Managers, attorneys, accountants, engineers, and other consultants to ensure meeting materials are complete, accurate, organized, and delivered on schedule.

We're looking for a highly organized professional with excellent writing, proofreading, and document-production skills who enjoys managing details, producing polished work, and balancing multiple recurring deadlines.

This is an in-person position, Monday through Friday from 8:30 AM to 5:00 PM, based at our office near Hampden and Tamarac in southeast Denver.

• Prepare board meeting agendas using established district requirements and templates.
• Coordinate with District Managers, attorneys, accountants, engineers, and other consultants to gather materials for upcoming board meetings.
• Assemble, organize, proofread, and distribute comprehensive board meeting packets, ensuring materials are complete, accurate, and professionally presented.
• Track board packet deadlines and follow up with internal staff and outside consultants to obtain required materials.
• Transform District Manager meeting notes into clear, accurate, and polished board meeting minutes using established formats and standards.
• Incorporate District Manager review and revisions into final meeting minutes and maintain approved versions in district records.
• Provide administrative support to District Managers across multiple client districts.
• Draft, format, proofread, and distribute professional correspondence, reports, notices, and other district documents.
• Assist District Managers with follow-up items, research, document preparation, and recurring administrative projects.
• Track deadlines, assignments, and outstanding items to help ensure timely completion.
• Communicate professionally with board members, consultants, attorneys, vendors, residents, and other district contacts.

• Prepare, edit, proofread, and redline documents with a high degree of accuracy.
• Maintain organized electronic files and official district records according to established procedures.
• Coordinate document routing, signatures, distribution, and recordkeeping.
• Maintain and use company templates to produce consistent, professional work across client districts.
• Enter, update, and verify information in company and district systems.
• Assist with recurring administrative and compliance-related processes as assigned.
• Learn and follow established procedures while identifying opportunities to make administrative work more accurate and efficient.

• 3+ years of administrative, professional services, document production, or similar office experience.
• Excellent writing, spelling,…