Administrative Assistant to CIO

The Administrative Assistant to the Chief Information Officer (CIO) is responsible for providing high-level administrative and organizational support to the CIO while also helping enable the effectiveness of the broader IT leadership team. Primary responsibilities include managing the CIO’s calendar, coordinating meetings and travel, organizing events, managing expenses and administrative follow-up, and ensuring the CIO is well prepared for key meetings, decisions, and commitments.

As the primary administrative resource for the IT organization, the Administrative Assistant will also provide appropriate coordination and administrative support to the CIO’s leadership team, including assistance with leadership meetings, team events, travel and scheduling needs, communications, and other activities that require coordination across the organization. The role requires sound judgment in balancing the priorities of the CIO with the broader needs of the IT leadership team.

The successful candidate is highly organized, proactive, resourceful, and comfortable operating in a fast-paced environment where priorities and schedules may change quickly. They anticipate needs, identify opportunities to improve efficiency, and help ensure commitments, actions, and follow-ups are effectively managed. The position requires a high degree of professionalism, trustworthiness, discretion, and judgment, along with the ability to build strong working relationships across all levels of the organization, and a comfort level working with the company’s productivity and collaboration tools.

The Administrative Assistant demonstrates integrity, accountability, resilience, and patience and consistently upholds BKV’s standards, values, and culture.

• Manage the CIO’s calendar, schedule appointments and meetings, and proactively organize and prioritize the CIO’s time across a hybrid work environment and multiple company locations.
• Serve as the primary point of coordination for the CIO’s schedule and meeting commitments, exercising sound judgment in prioritizing requests, resolving conflicts, and protecting time for the CIO’s highest-priority activities.
• Coordinate effectively with the CIO through a combination of virtual and in-person interactions, maintaining strong communication and ensuring continuity as the CIO works remotely and travels among company offices.
• Manage travel arrangements, including flights, hotels, ground transportation, itineraries, and last-minute changes, with an understanding of the CIO’s preferences and business priorities.
• Coordinate internal and external meetings, including virtual, hybrid, and in-person meetings, ensuring participants, meeting technology, materials, facilities, catering, and other logistics are appropriately addressed.
• Ensure the CIO is well prepared for meetings and commitments by organizing agendas, presentations, background materials, briefing information, and other relevant documentation.
• Monitor and help organize communications, correspondence, commitments, and follow-up activities, including drafting or coordinating responses when appropriate.
• Prepare agendas, capture meeting notes or decisions when requested, maintain action-item lists, and follow up with responsible team members to help ensure commitments are completed.
• Support the operating rhythm of the IT leadership team, including coordination of leadership meetings, planning sessions, communications, team events, recurring activities, and other matters requiring coordination across the organization.
• Provide reasonable administrative support to members of the IT leadership team in areas such as travel, expenses, meeting coordination, and other shared administrative needs, while maintaining…