Executive Assistant - Office of Outreach & Engagement

At the System Administration office at the University of Colorado, we are dedicated to building a workplace where everyone feels valued, supported, and empowered to thrive. Our office is committed to fostering a culture where employees find community, a sense of belonging, and the opportunity to contribute meaningfully to our mission and purpose.

By joining our team, you’ll have a direct impact on shaping the future of higher education. In addition to the Office of the Board of Regents, the University of Colorado’s system administration includes 19 units that provide essential services to CU’s campuses in Aurora, Boulder, Colorado Springs, and Denver, as well as the Office of the President. While not a part of any one campus, we are proud to serve in the centralized office for the University system.

Together, we ensure CU continues to deliver outstanding education, groundbreaking research, and valuable service to our communities.

We believe in creating an environment where the unique experiences and perspectives of everyone are embraced, enriching the work we do and the strategic outcomes we pursue. If you’re passionate about making a difference, contributing to a dynamic team, and supporting a mission that matters, we encourage you to apply and be part of our journey. Learn more about CU System Administration.

The Office of Outreach & Engagement was created in 2019 and exists within the Department of Government Relations, Outreach & Engagement. The Office of Outreach & Engagement leads outreach and engagement on behalf of the president’s office and the Board of Regents with key audiences across the state. The office supports the university’s strategic priorities that include partnerships; community connections; programs that meet community needs;

enrollment that reflects the diversity of Colorado; research collaborations with the campuses; experiential and employment opportunities for students/new alumni; and local level advocacy for CU’s public policy priorities.

The Executive Assistant - Office of Outreach & Engagement is responsible for providing administrative and clerical support for the Office of Engagement, primarily for the Assistant Vice President of Engagement, and including other team members. The position serves as the office manager and is charged with establishing and maintaining positive working relationships with internal and external constituencies. The Executive Assistant serves as the interface with other System Administration offices and campuses in order to manage multiple, complex, time-sensitive and subject-sensitive projects and tasks.

This position often acts as a first point of contact and must appropriately assess and route inquiries from varying campuses, departments, and external stakeholders. The Executive Assistant is also responsible for occasional event support and activities outside regular business hours.

This position reports to the Vice President of Outreach & Engagement and is exempt from the State of Colorado Classification system.

This role is eligible for a hybrid schedule, working 2 days from home and 3 days in the office at 1800 Grant St, Denver, CO.

• Coordinating and managing assignments from the VPOE
• Maintaining the VPOE’s calendar and scheduling appointments and meetings
• Managing the VPOE’s travel schedule and coordination through Concur
• Providing administrative support for meetings, which may include:
  • Preparing meeting agendas
  • Scheduling appropriate meeting space and communication equipment
  • Ordering catering when necessary
  • Completing meeting notes
  • Ensuring appropriate…