Administrative Coordinator

We are Olsson. We engineer and design solutions that improve the world around us. As a company, we promise to always be responsive, transparent, and focused on results – for our people, our clients, and our company.

We’re a people-centric firm, so it’s no surprise our greatest asset is our people. The impact this creates is an environment that encourages our people to grow and be creative with their talents. This approach builds a culture that is uniquely Olsson. It allows us to grow our people as we grow our business. This, in turn, creates a lasting impact on the world around us.

Job Description

We are seeking a detail-oriented and organized Administrative Coordinator to provide essential office and team support at our Denver, CO location, ensuring smooth operations for our Technology Administrative Teams. This role demands a proactive individual who thrives in a dynamic environment, takes ownership of operational tasks, and fosters strong connections across teams. Key responsibilities include managing routine correspondence, responding to inquiries from internal staff and external clients, and directing communications to the appropriate departments.

The ideal candidate will be proficient with tools and platforms such as SharePoint, Google Workspace, Deltek, Smartsheet, Microsoft Word, and Excel. Teams. This role demands a proactive individual who thrives in a dynamic environment, takes ownership of operational tasks, and fosters strong connections across teams. Key responsibilities include managing routine correspondence, responding to inquiries from internal staff and external clients, and directing communications to the appropriate departments.

The ideal candidate will be proficient with tools and platforms such as SharePoint, Google Workspace, Deltek, Smartsheet, Microsoft Word, and Excel.

Responsibilities:

• Providing administrative support to our Technology Administrative Teams, including scheduling, documentation, and communication.
• Serve as the central point of contact for administrative support across multiple service teams.
• Manage calendars, coordinate meetings, and assist with project logistics.
• Maintain and organize documentation using platforms like SharePoint, Smartsheet, Deltek, and Google Workspace
• Facilitate communication between technical teams, clients, and internal departments.
• Support the coordination of Technology Administrative services, ensuring seamless execution and on-time delivery of all tasks and deliverables.
• Prepare reports, update project records, and support data accuracy across systems.
• Occasionally drive to off-site locations for pickups, deliveries, or client-related errands.
• Schedule and organize meetings, travel, and team activities; manage logistics for events and trainings.
• Create and manage project folders, permissions, and documentation using platforms such as SharePoint, Smartsheet, Deltek, and Google Workspace.
• Administer agreements (NDAs, MSAs) and ensure compliance with established standards and procedures.
• Respond to non-routine or confidential inquiries with professionalism and appropriate correspondence.
• Coordinate expense reporting and reconciliation; assist with general office support as needed.

You are passionate about:

• Working collaboratively with others.
• Having ownership in the work you do.
• Using your talents to positively affect communities.

What you bring to the team:

• A passion for collaboration, organization, and making a positive impact.
• Associate degree in business or related field preferred.
• 3+ years of experience in an administrative or office coordination role.
• Proficiency in Microsoft Office Suite, Google Workspace, SharePoint, Smartsheet, and Deltek (or similar platforms).
• Strong verbal and written communication skills with a proven ability to…