Executive Administrative Assistant

The Executive Coordinator provides administrative, scheduling, travel, and event-planning support primarily to the President and COO, while also assisting other members of the senior leadership team as needed. A strong background in corporate events, meeting planning, and group travel coordination is essential. Maintain discretion when handling confidential or sensitive information.

• Book and manage executive travel, including flights, hotels, ground transportation, and detailed itineraries.
• Coordinate group travel and accommodations for quarterly team events, leadership meetings, and company offsites.
• Monitor travel plans and respond to last-minute changes, cancellations, and other disruptions.

• Lead the planning and execution of quarterly team events, leadership meetings, retreats, company offsites, and onsite events.
• Develop event schedules, run-of-show documents, attendee communications, and supporting materials.
• Coordinate agendas, presentations, and supporting materials for leadership and divisional meetings.
• Collect and organize slide content from presenters and send deadlines and reminders.
• Ensure meeting materials are complete, accurate, and distributed on time.

• Prepare and submit executive expense reports through Ramp, ensuring expenses are accurate, documented, and submitted on time.
• Maintain organized files, records, contact information, and other administrative resources.
• Support special and ad hoc projects as needed.
• Coordinate across departments to keep projects, meetings, and events moving forward.

• Previous experience in executive support, executive coordination, corporate events, hospitality, meeting planning, or a related field.
• Demonstrated experience planning professional events, meetings, offsites, or group travel.
• Strong calendar-management and travel-booking experience.
• Ability to manage multiple deadlines and shifting priorities with minimal supervision.
• Sound judgment and the ability to handle confidential information appropriately.
• Proficiency with Microsoft Outlook, PowerPoint, Excel, Teams, and other business technology.
• Experience with Ramp or a similar expense-management platform is preferred.
• Ability to travel and provide onsite event support as needed.

We offer a full benefits package that includes medical, dental, vision, STD/LTD, life and voluntary life, 401k with employer matching, paid holidays, and up to 20 days PTO in the first three years.

Final date to receive applications:
We anticipate reviewing applications through November 28th, 2026.