Executive Assistant, NA

About Vantage Vantage powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

The Executive Assistant is a pivotal role within the Administrative Support department, reporting to executive leadership and working under limited supervision for non-routine situations, often responsible for leading daily operations. This position involves addressing difficult and non-routine problems, requiring the coordinator to exercise broad latitude or judgment within defined parameters. This role plays a key role in training, delegating, and reviewing the work of lower-level employees, ensuring tasks are completed with accuracy and efficiency.

Example tasks may include overseeing the implementation of strategic administrative initiatives, resolving complex issues related to office procedures, providing mentorship to junior staff, and collaborating with cross-functional teams to improve overall operational effectiveness. The Executive Assistant's contributions significantly impact the successful functioning of the Administrative Support department within the organization.

Position Overview This position will be based on-site at our office in Denver, CO, in alignment with our flexible work policy (3 days on site required, 2 days flexible).Vantage is seeking a detail-oriented, initiative-driven, and quick-learning Executive Assistant, Administrative Support, who provides comprehensive administrative support to North American Executives and other members of the Executive Leadership team as needed. This role is focused on enhancing the efficiency and effectiveness of the executive team by reviewing, prioritizing, and delegating a wide variety of sophisticated and confidential requests.

The ideal candidate will be an efficient, upbeat, and diligent problem solver who is comfortable working with a wide range of collaborators, including the Board of Directors. The Executive Assistant, Administrative Support, will be responsible for managing high-level projects, coordinating travel, organizing meetings, and supporting various logistical and administrative tasks. Integrity, objectivity, promptness, and strong customer service skills are essential for success in this fast-paced environment.

This position will report directly to executive leadership, offering the opportunity to work closely with key decision-makers and make an impact across the organization.

Essential Job Functions Administrative Support:

Provide daily management and administrative support for Executive Leadership.

Use discretion, judgment, and organizational knowledge to facilitate the executive's activities and manage confidential information.

Travel and Schedule Coordination:

Coordinate and manage executive travel arrangements, including booking flights, hotels, and ground transportation.

Manage executive schedules and calendars, ensuring efficient time management and prioritization of tasks.

Manage conference room bookings, including meal ordering when appropriate.

Meeting and Event Planning:

Organize and support logistics for meetings, including scheduling, preparing agendas, and coordinating conference rooms.

Plan and coordinate virtual and in person events such as offsite meetings, customer meetings, board meetings, employee holiday events, customer appreciation events, and industry events.

Expense Reporting and Project Management:

Prepare and process expense reports for the executive team.

Manage projects…