Planning & Project Coordinator

Department Facilities Planning, Design and Construction Planning & Project Coordinator Position Summary The Planning & Project Coordinator supports the Planning, Design & Construction (PDC) department by coordinating project intake, maintaining project financial and administrative processes, supporting institutional space planning initiatives, and managing small renovation and improvement projects. This position serves as a key operational resource for the department, ensuring projects, data, and processes are organized, accurate, and moving efficiently from initiation through closeout.

The position works collaboratively with campus stakeholders, consultants, contractors, vendors, and internal departments to support the University’s capital planning, space management, and project delivery objectives.

Duties and Responsibilities Project Intake & Coordination 20%
Coordinate the department’s project intake process, including receiving, organizing, and tracking project requests.

Facilitate project triage and assignment in collaboration with PDC leadership and team members while maintaining accurate project records.

Serve as an initial point of contact for project inquiries and coordinate with appropriate PDC team members and campus stakeholders.

Serve as the primary PDC liaison for AHEC-led projects, coordinating communication between AHEC, PDC team members, and MSU Denver stakeholders and ensuring appropriate parties are engaged and informed throughout project delivery.

Coordinate campus communications related to project activities, logistics, impacts, and other relevant project information.

Maintain project information and documentation throughout the project lifecycle and support the accuracy of project information on departmental websites and other communication platforms.undefined

Project Financial Administration – 10%
Support department-wide financial tracking, reconciliation, and reporting.

Coordinate preparation and processing of state-required capital project forms, approvals, and reporting.

Coordinate procurement documentation, purchase orders, contracts, invoices, pay applications, and project closeout documentation.

Space Planning & Campus Data – 15%
Support campus space audits and conduct field verification of institutional space data.

Support institutional space inventory, utilization data, and related databases, including coordinating regular updates and data exchange with AHEC.Support space planning studies, occupancy analyses, and space allocation initiatives.

Assist with the development of reports, metrics, and analyses that support institutional decision-making and space governance.

Support ongoing efforts to improve the accuracy, consistency, and accessibility of campus space information.

Small Project Management – 40%
Coordinate and manage assigned small renovation and improvement projects, including paint, flooring, signage, furniture, way finding, accessibility improvements, and minor facility renovations.

Develop project scopes, schedules, budgets, and coordination plans for assigned work.

Coordinate consultants, contractors, vendors, AHEC, and campus stakeholders throughout project delivery, including meetings, site coordination, installations, and other project activities.

Monitor project progress and proactively address issues to ensure scope, schedule, budget, and quality expectations are achieved.

Maintain effective communication with campus stakeholders throughout planning, implementation, and project closeout.

Department Operations – 10%
Maintain departmental standards, project files, templates, and procedures.

Support development and continuous improvement of department processes and workflows.

Assist with departmental reporting, performance metrics, and special initiatives.

Perform…