Regional Administrative Coordinator

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Corporate Office West Full-time Regular Denver, CO, US

Salary: $70,000.00 Annually

MAXX Properties is seeking a highly organized, proactive, and detail-oriented Regional Administrative Coordinator to support our Vice President of Operations, Regional Managers, and on-site property teams. This role is an important partner in the day-to‑day operations of our regional office, helping ensure administrative processes, reporting, and property support functions run smoothly across our communities.

The ideal candidate has hands‑on multifamily property management experience, strong administrative skills, and the ability to manage multiple priorities in a fast‑paced environment. This individual should be a resourceful problem‑solver who communicates professionally, exercises sound judgment, and handles confidential information with discretion.

Key Responsibilities

Executive and Administrative Support

• Provide administrative support to the Vice President of Operations, including calendar management, meeting coordination, travel arrangements, and correspondence.
• Prepare and reconcile monthly expense reports using Concur or similar software.
• Prepare reports, presentations, and other business documents for operations leadership.
• Maintain regional office records, databases, files, and corporate logs.
• Collaborate with the Executive Assistant and Office Manager on corporate initiatives and special projects.

Property Operations Support

• Assist Regional Managers and on‑site teams with operational, administrative, and reporting needs.
• Support property acquisitions, dispositions, takeovers, and transitions, including maintaining checklists and coordinating related tasks.
• Coordinate escalated resident concerns by directing issues to the appropriate teams and tracking them through resolution.
• Review and maintain property service contracts to ensure compliance with company standards.
• Assist with community marketing initiatives, including online listings and pay‑per‑click campaigns, while adhering to Fair Housing requirements.

Financial and Vendor Administration

• Set up new vendors and process regional office invoices, payments, and chargebacks.
• Compile, track, and distribute monthly regional financial and operational reports.
• Review on‑site bonus submissions for accuracy and compliance with company programs.
• Monitor regional office supplies and inventory.

Personnel and Recruiting Support

• Track open positions and prepare weekly staffing updates for corporate reporting.
• Administer associate housing leases, including applications, lease documentation, renewals, and rent tracking.
• Coordinate the company work wear program for on‑site teams, including ordering, distribution, and tracking.
• Maintain the confidentiality of personnel and financial information.

Office Operations and Process Improvement

• Assist with regional meetings, calls, catering, and company events in coordination with the Executive Assistant and Office Manager.
• Welcome visitors and help maintain an organized, professional office environment.
• Identify opportunities to improve administrative processes and office procedures.
• Perform additional duties as assigned.

Qualifications and Experience

• At least 2 years of property management experience, preferably in multifamily residential.
• 2–3 years of administrative, office management, or operations support experience; this experience may overlap with property management experience.
• High school diploma or equivalent.
• Working knowledge of multifamily property operations, including leasing, resident relations, vendor management, and property financial…