Executive Assistant

Position: Executive Assistant I
Please complete the application in its entirety. Include all previous employment so that it may be taken into consideration. Please include a resume attachment with submittal of your application. Resume should document months and years with your dates of employment. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received before the closing date and time listed.

At Regional Transportation District (RTD), We make lives better through connections!

When you join RTD, you will be among dedicated employees exhibiting RTD's values of passion, respect, diversity, trustworthiness, collaboration, and ownership. RTD is committed to an inclusive and diverse workplace. As part of our diversity value statement, we encourage our employees to honor diversity in thought, people, and experience. Come join RTD on this great journey to be the trusted leader in mobility, delivering excellence and value to our customers and community.

RTD

Employee Benefits:

(RTD Represented

Employee Benefits:

Please refer to the Labor Agreement included in the above link for details.)This position provides administrative support to an assigned C-suite executive and department. The role manages the executive’s schedule and meetings, prepares correspondence and other materials, coordinates travel and department activities, and coordinates with internal and external stakeholders on behalf of the executive. The position handles confidential and sensitive information and provides support for department projects and other assigned activities.

DUTIES & RESPONSIBILITIES:

Executive Support:

Completes a broad variety of administrative tasks including managing an active calendar of appointments; scheduling meetings and preparing agendas; maintaining files; completing expense reports; composing and preparing correspondence and materials that are oftentimes confidential; and managing special projects as assigned.

Communicates directly, and on behalf of the assigned executive with agency employees, public officials/staff, and other individuals and entities regarding matters related to the division and assigned department. Represents the assigned executive by welcoming visitors, coordinating agency/departmental functions, and responding to questions and meeting requests directed to the executive; processes confidential materials and communications.

Plans and coordinates the assigned executive’s schedule and ensures time commitments are followed and respected; provides “gatekeeper/gateway" role, creating win-win situations for direct access to the executive’s time and office; adjusts the executive’s calendar to maximize use of time.

Produces executive-level communications and materials, including reports, presentations, contracts, database files, charts, graphs and forms, and major documents as required for reproduction and distribution; proofreads, edits, compares, and redlines documents effectively and navigates and operates within various computer databases and programs relating to area of responsibility; gathers data and provides requested information for operational and technical reports; prepares standard documents related to public records requests.

Manages day-to-day office operations; organizes and maintains records and information and coordinates administrative activities with other departments, staff, and the Leadership team as directed.

Researches, prioritizes, and follows up on incoming issues and concerns including those of a sensitive or confidential nature; determines and coordinates appropriate follow-up or referral and escalates matters as needed.

Arranges travel and off-site meetings by developing itineraries…