Executive Assistant

Description

We are looking for an Executive Assistant to provide high-level administrative support to leadership for a national AI Company. This contract to hire position is ideal for someone who excels at managing complex schedules, organizing travel, and keeping executive priorities on track. The role requires strong judgment, attention to detail, and the ability to coordinate meetings, logistics, and administrative tasks in a fast-paced environment.

Responsibilities:

- Manage executive calendars by scheduling appointments, resolving conflicts, and ensuring priorities are aligned.

- Arrange domestic and international travel plans, including flights, lodging, transportation, and detailed itineraries.

- Coordinate executive meetings by preparing schedules, confirming attendees, and organizing logistics.

- Process and track expense reports with accuracy and timely follow-up on required documentation.

- Support day-to-day administrative operations to help executives stay focused on strategic priorities.

- Maintain clear communication with internal and external stakeholders regarding scheduling and travel coordination

Requirements - Demonstrated experience supporting senior leaders in an administrative or executive assistant capacity.

- Strong ability to manage complex calendars and shifting priorities with a detail-focused approach.

- Experience booking and coordinating business travel, including multi-step itineraries.

- Proficiency with Google Calendar and related scheduling tools.

- Familiarity with preparing and reconciling expense reports accurately.

- Excellent organizational skills, attention to detail, and follow-through.

- Strong verbal and written communication skills in a business setting with attention to detail. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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