Executive Assistant

Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative support to leadership for a national AI Company. This contract to hire position is ideal for someone who excels at managing complex schedules, organizing travel, and keeping executive priorities on track. The role requires strong judgment, attention to detail, and the ability to coordinate meetings, logistics, and administrative tasks in a fast-paced environment.

Responsibilities:

• Manage executive calendars by scheduling appointments, resolving conflicts, and ensuring priorities are aligned.

• Arrange domestic and international travel plans, including flights, lodging, transportation, and detailed itineraries.

• Coordinate executive meetings by preparing schedules, confirming attendees, and organizing logistics.

• Process and track expense reports with accuracy and timely follow-up on required documentation.

• Support day-to-day administrative operations to help executives stay focused on strategic priorities.

• Maintain clear communication with internal and external stakeholders regarding scheduling and travel coordination