Procurement Agent, University Financial Services

Procurement Agent, University Financial Services

Apply now Job no: 498482
Work type: Staff Full-Time
Location: Denver, CO
Categories: Accounting / Finance, Business Operations / Services, Admin / Executive / Office Support
Division: University Financial Services

University Financial Services is comprised of a group of experts in multiple fields. Our passion is working together and collaborating with other departments to reduce administrative burden on Faculty and Staff, so they can focus on supporting the education of our students. We strive to be a trusted and innovative partner delivering exemplary administrative services in support of the DU community.

University Financial Services is committed to maintaining a work environment that encourages knowledge of, respect for, and development of skills to effectively engage with individuals from all communities.

The Procurement Agent performs professional duties related to the compliant and accurate procurement of all goods and services for the University. Focus is on value added purchases for the University as well as high quality service provided to internal customers.

• Act as a liaison to internal customers in matters pertaining to completeness and accuracy of purchase requisitions and purchase orders. Ensures purchase documents match contractually language negotiated by the University.
• Assist internal departments with resolution of PO/Invoice discrepancies
• Review bids and contracts for proper specifications and appropriate terms and conditions
• Explain and clarify purchasing guidelines and procedures, offer training opportunities when necessary
• Determine the appropriateness of emergency and sole-source purchases to ensure compliance with university guidelines/policies
• Review payment transactions for accuracy and compliance
• Meet with supplier representatives to keep informed of products and trends and develop excellent supplier relationships
• Understand interaction of P2P punchout catalogs with all requisition and purchase order policies
• Manage correspondence relating to specific purchases with vendor representatives
• Answer inquiries from units and outside vendors regarding purchase order and requisitions
• Process change orders in a timely, compliant and accurate manner
• Exercise expertise on procure to pay system in order to support necessary job duties and accurately answer questions posed by University community

• Other duties as assigned. This position description is not intended to be an all-inclusive list of duties, responsibilities, or qualifications associated with the position.

• Understanding of procurement workflow and practices
• Knowledge of university policies
• Understanding and knowledge of business processes and systems
• Understanding and appreciation for automation and the use of technology as an enabler of high-quality services and performance levels
• Ability to participate in process re-engineering to develop best practices to enhance new software systems
• Demonstrated focus on customer service and compliance
• Excellent written and verbal communication skills
• Ability to work independently with minimal supervision
• Knowledge of higher education culture, governance, structures and mission
• Demonstrated focus on customer service and compliance
• Ability to resolve issues and bring new ideas and initiatives that improve the performance of the organization
• Experience managing multiple priorities in a fast-paced deadline driven environment
• Strong attention to details, including ability to explain details to non‑experts
• Demonstrated strong organizational and time management skills

• High school diploma or equivalent
• 1 to 2 years of professional experience in a procurement role

• 2‑4 years of direct experience in a purchasing role
• 2‑4 years of direct experience in a purchasing or payments role
• Experience in higher education working environment
• Professional procurement certification such as CPSM or CPPB
• Experience with Banner Finance
• Working knowledge of Jaggaer P2P platform
• Team oriented
• Engaged, professional, supportive
• Challenge the status quo to seek highest levels…