Operations Project Manager

Remote | 20–30 hrs/week to start | $15–$30/hr USD (based on experience)

⚠️ Read This First - Do NOT Apply If:

• You´re not located in the Weastern Hemisphere & LATAM.
• You need step-by-step instructions to get started
• You struggle to follow up, hold people accountable, or push projects forward
• You dislike structure, systems, or operational ownership
• You prefer staying in one lane instead of coordinating across teams
• You are early-career and still learning basic project management fundamentals

This role is not a task-taker or junior coordinator position.

About the Role

We are a fast-growing, founder-led company serving nonprofit founders across the United States. Our team is lean, mission-driven, and scaling quickly—which means clarity, execution, and operational discipline matter.

We’re hiring an Operations Project Manager who thinks like an operator:

• You naturally turn ideas into plans
• You organize chaos without being asked
• You follow through relentlessly
• You see gaps before they become problems

This role is ideal for:

• A seasoned operator who has already managed cross-functional execution, or
• A strong project manager intentionally stepping into a broader operations role

You will work closely with the CEO/COO and function as the connective tissue between Marketing, Customer Experience/Fulfillment, Operations, and contractors.

What You Will Own 1. Cross-Functional Project Management

• Translate CEO/COO initiatives into structured, executable project plans
• Break complex initiatives into clear tasks, deadlines, and owners
• Coordinate day-to-day execution across Marketing, CX/Fulfillment, Ops, and contractors
• Maintain project momentum, proactively remove blockers, and escape issues when needed
• Run weekly project reviews, priority alignment, and progress tracking
• Ensure all active work lives and is managed inside Click Up

2. Team Execution & Accountability

• Assign tasks with crystal-clear expectations and definitions of done
• Keep teams aligned on priorities, deadlines, and dependencies
• Follow up consistently to ensure high-quality, on-time execution
• Provide operational feedback related to clarity, timeliness, and completion
• Maintain accountability through systems, cadence, and communication (not micromanagement)

3. Click Up Ownership (Systems + Optimization)

• Build and manage project templates, workflows, automations, and dashboards
• Keep Click Up clean, organized, and up to date
• Introduce best practices for visibility, prioritization, and execution
• Continuously improve systems as the company scales

Click Up is not just a tool here—it’s the operating system.

4. Operational Support & AI-Forward Systems

• Clarify workflows and improve operational processes across departments
• Create SOPs, playbooks, and internal documentation
• Use AI tools to support summaries, documentation, and operational efficiency
• Support evolving internal operational needs as the business grows

What You Bring Required

• 2+ years in project management, operations, agency coordination, or similar roles
• Strong hands-on experience with Click Up or comparable PM tools
• Excellent written and verbal English (internal-facing communication)
• High ownership mentality—you take initiative and drive outcomes
• Strong prioritization skills in fast-moving environments
• Comfort respectfully pushing back, reorganizing priorities, and asking hard questions
• Ability to work cross-functionally across multiple teams
• Comfort using AI tools to improve speed, clarity, and execution
• Experience working with small, fast-paced teams

Bonus (Not Required)

• Experience in startups, agencies, or founder-led companies
• Background in operations, CX, or marketing execution
• Experience helping teams scale systems, not just manage tasks

Location & Hours

• Fully remote
• Start at 20–30 hours/week, with potential to grow into full-time
• Requires consistent overlap with U.S. business hours

How to Apply

Please submit form with all required documents: (Use the "Apply for this Job" box below)./A

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