Marketing and Event Coordinator

Job Description

PLEASE READ WHOLE DECTRIPTION:

Position: Events Coordinator
Pay: $19.50-21 per hour (plus tips for off site and/or vending events | Occasional Bonus Opportunities)
Employment Type: Part-Time, Hourly (Nonexempt)
Expected

Hours:

Approximately 20–30 hours per week. Depending on staffing needs and there is opportunities for full time hours on occasion.
Schedule: Flexible, including evenings, late nights, weekends, and some holidays
Reports To: Events Manager

Benefits: PTO, 401(k), Flexible Scheduling, Employee Discounts, Free Access to Offsite events (festivals, markets, etc..)

The Karma House is looking for a warm, outgoing, organized, and community-minded person to join our team as our next Events Coordinator! We're a community-centered, sober-friendly kava bar and events center where people come together through music, poetry, art, wellness, creativity, meaningful conversation, and shared experiences. We're proud to cultivate an environment that welcomes and celebrates people from all walks of life, with an intentional commitment to LGBTQIA+ inclusion, BIPOC communities, and creating spaces where people feel seen, respected, and connected.

Our ideal Events Coordinator is someone who genuinely loves people and loves bringing people together. We're looking for someone who can strike up a conversation with a stranger, make a newcomer feel like a regular, enthusiastically tell someone about an upcoming event, and help turn a quiet night into an opportunity for connection. But this position isn't just about being social!

Behind every great event is someone who can stay organized, communicate clearly, manage deadlines, and make sure the little details don't fall through the cracks.
We're looking for someone who can do both.

What You'll Be Doing:

Community Engagement & Relationship Building:

• Be a friendly, approachable, and enthusiastic presence throughout The Karma House.
• Engage naturally with guests, introduce yourself, build relationships, and help people feel welcome.
• Actively promote upcoming events through conversations with guests at the bar and throughout the space.
• Learn our event calendar well enough to recommend experiences based on people's interests.
• Encourage guests to return for events, invite people to participate, and help build consistent attendance.
• Help bring energy and engagement to events that may be experiencing lower attendance.
• Build positive relationships with event hosts, performers, artists, vendors, practitioners, and community members.
• Represent The Karma House and its community values with warmth, professionalism, and authenticity.
• Look for opportunities to connect people with programming and experiences they might enjoy.

We want someone who is excited to be an ambassador for our events and genuinely enjoys becoming part of the community.

Event Preparation, Support & Execution:

• Assist with preparing event spaces, including arranging tables, chairs, equipment, signage, and supplies.
• Welcome event hosts and help them get settled and prepared.
• Serve as an on-site point of contact for hosts, performers, vendors, and guests during assigned event coverage.
• Provide practical support during events, troubleshoot routine needs, and communicate concerns to the Events Manager.
• Assist with event breakdown, cleaning, organizing supplies, and returning event spaces to their standard setup.
• Support off-site events, festivals, markets, community outreach opportunities, and special programming as assigned.
• Communicate event observations, guest feedback, and opportunities for improvement.

Event coverage varies depending on programming needs. Some assignments involve setup only, while others require partial or full event coverage.

Event Promotion & Creative Support:

• Create and update promotional graphics using Canva and established branding.
• Prepare event graphics in multiple formats for social media, digital displays, and printed materials.
• Maintain and update assigned event listings on platforms such as Meetup.
• Help prepare monthly event calendars, printed schedules, flyers, and promotional displays.
• Prepare weekly event announcements and promotional materials for management review.
• Help keep our physical space stocked with current and accurate event information.
• Assist with social media stories, event photography, or other promotional activities when assigned.
• Identify opportunities to increase awareness, attendance, and engagement with our programming.

Administrative Organization & Independent Work:

This position…