Accountant III, Federal Aid Billing Project Accountant - Denver

This position is only open to Colorado state residents.

New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year.

Due to the State’s current hiring freeze, this position will not be filled until January 1 or after.

CDOT employees make a difference by providing freedom, connection, and experience to the traveling public, while also keeping them safe. The State of Colorado offers competitive medical, dental and vision insurance, life and disability insurance, and flexible spending and health savings accounts. Visit State of Colorado benefits for details, current premium rates and a summary video about benefits. The state also offers PERA retirement, great optional PERA plans such as 401K, a generous paid time off package of annual, sick, holiday and other leave, strong career growth, tuition reimbursement and professional development.

Perks include Colorado Employee Assistance Program (CSEAP) counseling, wellness, credit union membership and employee discount program. Visit CDOT Benefits for details. Some positions may qualify for Public Service Loan Forgiveness.

CDOT’s strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive.

The eligible list created from this announcement may be used to fill current and future vacancies for a period of up to 6 months.

The Accountant III works in the Colorado Department of Transportation’s Projects and Grants Accounting Unit. The unit supports the Federal Aid Program fiscal and financial functions for CDOT’s Division of Accounting and Finance to comply with State and Federal guidelines.

The Accountant III compiles, analyzes, records and/or maintains financial and nonfinancial data on highway projects in the SAP Federal Aid Billing (FAB) subsystem to ensure accurate billing of project costs to the Federal Highway Administration (FHWA), cities, counties, other state agencies, and other highway project participants and to ensure accurate financial reports for project & financial managers. This position develops and manages reconciliation mechanisms to ensure that the daily, monthly, and weekly billings are consistently accurate.

The Accountant provides guidance to CDOT Regions and Branch Offices on all items related to billing and inactive projects. This position maintains the list of projects excluded from the billing cycle and decides when to bring them back into the billing cycle. This position administers the month-end billing cycle and updates and maintains FAB tables and provides ad hoc reporting as needed.

The Accountant manages the billing cycles per Cash Management Improvement Act (CMIA) guidelines and manages Federally inactive projects.

• Ensure the timely and accurate daily, weekly and monthly submission of invoices to the FHWA.
• Create the local and state financial documents on a monthly basis.
• Ensure accuracy and timeliness of the federal aid, local entity and state financial documents.
• Serve as liaison with the FHWA Finance team to coordinate payment approval.
• Maintain billing documents and coordinate with Administrative staff for retention of documents according to FHWA guidelines.
• Identify any system process changes needed and work with the CDOT Business Process team to implement.
• Manage the FHWA quarterly inactive report which lists projects that have unexpended balances and have had no activity for 12 months or longer.
• Participate in regular inactive project meetings and review and update processes as needed.
• Analyze individual inactive projects to determine causes and recommend solutions to CDOT regional business offices and/or CDOT’s Office of Financial Management and Budget on how to fix.
• Review and approve Priorities Table entries and set up new provider codes.
• Provide guidance to CDOT…