Part-Time Finance and Grants Invoicing Assistant

Reports to: Financial Controller

Position: Part-Time Finance & Grants Invoicing Assistant

Schedule: Part-time (flexible; heavier workload expected monthly between the 5th-15th). This role is Hybrid (Mostly Remote), though occasional on-site work may be required for printing checks and making deposits.

Compensation: Non-Exempt - $25 per hour

The Finance & Grants Invoicing Assistant is a detail-oriented, reliable team member who supports the nonprofit's financial operations. This role focuses on grant invoicing, financial recordkeeping, and routine accounting tasks that help keep the organization running smoothly. The Assistant works closely with and supports the Financial Controller, especially during the monthly billing cycle when hours increase between the 5th and 15th.

• Preparing and submitting invoices for grant reimbursements in accordance with funder requirements.
• Tracking grant billing schedules, reporting deadlines, and payment status.
• Updating spenddown reports for all grants after invoicing is complete.
• Supporting the Financial Controller with routine accounting tasks and monthly close activities.
• Recording payments, expenses, and deposits accurately in Quick Books Online.
• Communicating with program staff to gather documentation needed for grant invoicing and reporting.
• Using Adobe tools to prepare, edit, or compile financial documentation as needed.
• Maintaining organized financial files (digital and/or physical).
• Printing and preparing checks for signature and distribution.
• Making bank deposits as needed and maintaining deposit documentation.

• Assisting with other administrative or financial tasks as assigned
• Participating in provided training

• Experience with bookkeeping, invoicing, or nonprofit finance.
• Proficiency with Quick Books Online is strongly preferred.
• Comfort using Adobe (Acrobat or related tools) for document preparation.
• Strong attention to detail and accuracy.
• Ability to manage deadlines and work independently.
• Professionalism, discretion, and commitment to confidentiality.
• Interest in supporting the mission and values of a nonprofit organization.

We are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, disability, gender identity or Veteran status.