DOLA Contracts Closing Coordinator - Term Limited; Contract Administrator II

DOLA Contracts Closing Coordinator - Term Limited (Contract Administrator II)

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This is a term‑limited position with an anticipated end date of 12/31/2026. An additional one‑time incentive pay may be available at the end of each calendar year. The position may be extended depending upon funding availability and will be eligible for full benefits.

This opportunity is only open to residents of the State of Colorado.

The Department of Local Affairs (DOLA) serves as the primary interface between the State and local communities. It provides financial support to local communities and professional and technical services, including training and technical assistance, to community leaders in the areas of governance, housing, and property tax administration. Colorado’s approach is unique in that these local community services are gathered into one department with a central focus on strengthening Colorado communities and enhancing livability.

The Department of Local Affairs is responsible for strengthening Colorado's local communities through accessible, affordable, and secure housing; implementing property tax law; capacity building; strategic training, research, and technical assistance; and funding to localities.

Our mission is to help strengthen Colorado’s communities.

The work we do matters greatly. It matters to us and to the citizens of the great state of Colorado. We love our communities and are passionate about supporting them. We value the diversity that Colorado offers. If your goal is to build a career that makes a difference in communities across the State, consider joining the dedicated people of the Department of Local Affairs.

• Medical and Dental Plans
• Strong, secure, yet flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan plus pre‑tax and ROTH 401K, and 457 plans
• Employee Wellness Programs
• Paid Life Insurance
• 11 paid holidays per year plus vacation and sick leave
• Short and Long‑Term Disability Coverage
• RTD Eco Pass to all eligible state employees
• Flexible work schedule options and hybrid work options
• Some positions may qualify for the Public Service Loan Forgiveness Program
• Training opportunities
• Variety of free discounts on services and products available through the State of Colorado's Work‑Life Employment Discount Program

Within the Division of Housing, the operations unit supports the division by working with public and private entities, nonprofit organizations, and public housing authorities to create and rehabilitate housing for low and moderate income persons; provide shelter and supportive services to the homeless; and provide safe, sanitary, decent housing for low and moderate income persons and families throughout the state through allocation of funds from federal and state grant programs, as well as delivery of technical assistance and training to applicants and grantees.

This position is responsible for ensuring all required documentation is provided by the originating office and the Contracts Team for the contract drafting process. This includes working with the borrowers/grantees, the DOH teams administering the funds, landlords, nonprofit organizations, other state and local governments, and other stakeholders to collect and verify documents needed for the closing.

The primary duties and responsibilities of this position include:

• Overall responsibility for the efficient drafting of grant and loan documents, including State’s homelessness grants and affordable housing grants and loans
• Utilizes established spreadsheets, databases, and other recordkeeping tools to track documents received
• Ensures all required documents are obtained for the contracting process and appropriately filled out and maintained for safekeeping
• Works primarily with the DOH Contracts Team but also with other DOH offices to complete the contracting process
• Schedules execution of commitment vouchers in coordination with all involved parties
• Maintains communication…