Human Resources Administrative Assistant

Compensation: $24.00 to $27.00/hr Depending on Experience

DEPARTMENT: HUMAN RESOURCES

REPORTS TO: SENIOR HUMAN RESOURCES GENERALIST

The Human Resources Administrative Assistant provides support to the human resources department. This role provides administrative support to multiple teams for varying requests which includes maintaining personnel-related documentation; providing orientation and onboarding assistance; administering miscellaneous projects; and other administrative tasks as assigned.

• Maintain open communication lines with all working relationships
• Follow up to ensure items for which the job is accountable are performed
• Earn and maintain customer’s trust
• Uphold the core values of the organization
• Work well with others to accomplish the mission of the organization and of the job

• Serve as the Encore Ambassador to create a positive first impression of Encore Electric and greets New Hires in the reception area, when applicable
• Obtaining and scanning I-9 documents
• Retrieve and review background screening reports
• Retrieve and review drug screen and physical reports
• Administer oral drug test, when applicable
• Take new hire pictures each week and upload into profile
• Prepare and send weekly New Hire email to include employee picture, name, title, location, and fun fact
• From soft and hard copy information, assembles employee files and checks for accuracy taking accountability to ensure that all new hire paperwork is 100% complete and accurate before delivery to payroll for entry into systems i.e. folder and manpower checklist creation

• Assist with performance management processes, including, but not limited to:
  • Following up with employees on action items
  • Responding to questions

• Audit invoices/deductions
• New Hire benefits packet ongoing creation to support orientation
• Update insurance contact lists
• Benefits report building as requested

• Update expiration dates in job postings
• Opening and closing requisitions and postings
• Manage Talent Network applications as part of referral program
• External Recruitment Platform management i.e. Linked In, Indeed
• Schedule interviews for recruiting team

• Assist in training room set up
• Administration and project maintenance

• Manage sensitive information as a confidential resource
• Assist with compliance labor posters as needed
• Learn to process voluntary separations and file related documentation
• Review process documents and update as needed
• Assist with badging requirements upon request
• Help to manage HR email inbox and respond to requests
• Review and reference Navigating Encore Electric, Encore’s employee handbook
• Support People Operations Leaders (Benefits, HR, Talent Acquisition,Training) with schedule requests and other administrative tasks such as expense reporting
• Provide front desk break and lunch coverage as directed
• Assist and help execute annual and bi-annual HR audit processes, including I9 and general Encore process review
• Assist with vehicle policies, and overall vehicle program, as directed
• Assist in seasonal team initiatives and projects i.e. open enrollment activities, system cleaning
• Relationship management – pick up the phone and meet in person to build relationships across the organization
• Work closely with support services co-workers in the spirit of teamwork and accomplishing the goals of the department
• Use judgement when executing all tasks – does the request meet the expectations set i.e. does the person need-to-know the information based on title and responsibility, does the request align with current processes, etc.

Other duties as may be assigned

• Basic Human Resources principles
• Administration and management
• Customer and personal service
• Confidentiality
• Teamwork
• Individual styles of communication
• Clerical
• Database management

• Maintaining confidential information
• Establishing and maintaining effective working relationships with vendors, consultants, management, and employees
• Managing complex projects, breaking them down to their component levels
• Adapting to new and changing requirements, environments, and/or information
• Active listening
• Effective written and oral communication sufficient to be able to elicit and communicate information and achieve understanding
• Reading and business writing
• Typing
• Database maintenance
• Accurate data entry
• Operating a computer including Microsoft Excel, Word, Outlook, PowerPoint, Explorer, database and communication software and various websites
• Deductive reasoning, critical thinking, and problem-solving
• Organizing, planning, and prioritizing work
• Estimating resources needed to complete required tasks
• Following up until project is 100% complete

• Climbing
• Driving
• Kneeling
• Lifting (up to 25 lbs)
• Sitting
• Standing
• Stooping
• Vision acuity (near and far)
• Walking

This position requires at least one years experience in Human Resources,…