Human Resources Administrative Assistant

Human Resources Administrative Assistant

3 days ago Be among the first 25 applicants

Compensation: $24.00 to $27.00/hr depending on experience

Department: Human Resources

Reports to: Senior Human Resources Generalist

The Human Resources Administrative Assistant provides support to the human resources department. This role provides administrative support to multiple teams for varying requests which includes maintaining personnel‑related documentation; providing orientation and onboarding assistance; administering miscellaneous projects; and other administrative tasks as assigned.

• Maintain open communication lines with all working relationships
• Follow up to ensure items the job is accountable for are performed
• Earn and maintain customers’ trust
• Uphold the core values of the organization
• Work well with others to accomplish the mission of the organization and of the job

• Serve as the Encore Ambassador to create a positive first impression of Encore Electric and greets New Hires in the reception area, when applicable
• Obtaining and scanning I-9 documents
• Retrieve and review background screening reports
• Retrieve and review drug screen and physical reports
• Administer oral drug test, when applicable
• Take new hire pictures each week and upload into profile
• Prepare and send weekly New Hire email to include employee picture, name, title, location, and fun fact
• Assemble employee files from soft and hard copy information and check for accuracy to ensure all new hire paperwork is 100% complete before delivery to payroll

• Assist with performance management processes, including, but not limited to: following up with employees on action items
• Responding to questions

• Audit invoices/deductions
• New Hire benefits packet ongoing creation to support orientation
• Update insurance contact lists
• Benefits report building as requested

• Update expiration dates in job postings
• Opening and closing requisitions and postings
• Manage Talent Network applications as part of referral program
• External Recruitment Platform management i.e. Linked In, Indeed
• Schedule interviews for recruiting team

• Assist in training room set up
• Administration and project maintenance

• Manage sensitive information as a confidential resource
• Assist with compliance labor posters as needed
• Learn to process voluntary separations and file related documentation
• Review process documents and update as needed
• Assist with badging requirements upon request

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• Basic Human Resources principles
• Administration and management
• Customer and personal service
• Confidentiality
• Teamwork
• Individual styles of communication
• Clerical
• Database management

• Maintaining confidential information
• Establishing and maintaining effective working relationships with vendors, consultants, management, and employees
• Managing complex projects, breaking them down to their component levels
• Adapting to new and changing requirements, environments, and/or information
• Active listening
• Effective written and oral communication sufficient to elicit and communicate information and achieve understanding
• Reading and business writing
• Typing
• Database maintenance
• Accurate data entry
• Operating a computer including Microsoft Excel, Word, Outlook, PowerPoint, Explorer, database and communication software and various websites
• Deductive reasoning, critical thinking, and problem‑solving
• Organizing, planning, and prioritizing work
• Estimating resources needed to complete required tasks
• Following up until project is 100% complete

• Climbing
• Driving
• Kneeling
• Lifting (up to 25 lbs)
• Sitting
• Standing
• Stooping
• Vision acuity (near and far)
• Walking

This position requires at least one year experience in Human Resources, Recruiting, Benefits, Training or related area. Exhibiting high professionalism and confidentiality is important. High School GED is required.

• Encore Electric provides excellent benefits for our employees, including: medical, dental, and vision plans, disability, and life insurance, employee‑matched 401(k), paid time off (PTO), an employee assistance program that includes counseling, legal, and financial advice.
• Encore also provides a generous employee referral program, and access to technical, safety, personal finance, and leadership training through Encore University, Encore’s in‑house training program.
• You will receive a monthly cell phone allowance.

Applications will close for this position on December 31, 2025

For questions regarding this role, please contact

To request an accommodation during the application process, please contact

Encore Electric, Inc. is an EOE, including disability/vets.