Administrative Assistant - Talent Acquisition S

Position: Job Description: Administrative Assistant - Talent Acquisition S
Description:

Job Description:
Administrative Assistant - Talent Acquisition Support

Company: ATN Healthcare

Position:
Administrative Assistant - Talent Acquisition Support

Location:

Hybrid / Remote (Worldwide)

Job Type: Full-Time

About ATN Healthcare

ATN Healthcare is a global leader in innovative healthcare solutions, dedicated to improving patient outcomes and supporting medical professionals worldwide. We foster a collaborative, diverse, and mission-driven culture where every team member contributes to our vision of a healthier future.

Position Overview

We are seeking a highly organized, proactive, and people-focused Administrative Assistant to provide crucial support to our Talent Acquisition team. This hybrid/remote role is central to ensuring a seamless, positive, and efficient candidate journey-from the first interview to a successful onboarding. You will be the operational backbone of our hiring process, coordinating across time zones and geographies to help ATN Healthcare attract and welcome top global talent.

Key Responsibilities

Candidate Coordination & Scheduling (40%):

• Act as the primary point of contact for candidate scheduling, managing complex calendars across multiple time zones and hiring teams.
• Coordinate and schedule all stages of interviews (phone, video, in-person) across global time zones, ensuring a smooth experience for candidates and interviewers.
• Proactively communicate interview details, reminders, and any changes to all parties.
• Manage video conference logistics and troubleshoot basic technical issues for virtual interviews.

Interview & Hiring Process Support (30%):

• Assist recruiters with the initial screening and shortlisting of applications as directed.
• Prepare and distribute interview materials, guides, and candidate packets to hiring managers.
• Facilitate candidate feedback collection and help maintain the Applicant Tracking System (ATS) with accurate and timely updates.
• Support the preparation of offer letters and new hire contracts under the guidance of HR.

Onboarding Coordination (20%):

• Serve as the key administrative liaison for new hires between the offer acceptance and their first day.
• Coordinate all pre-employment checks and background screenings.
• Manage the logistics for worldwide onboarding: sending welcome packages, setting up IT equipment shipments, and ensuring system access is requested.
• Schedule and coordinate virtual and/or in-person orientation sessions.
• Ensure a warm and informative pre-boarding experience for all new employees.

General Administrative & Operational Support (10%):

• Maintain and organize digital HR and talent acquisition files with strict confidentiality.
• Generate standard reports on hiring metrics and candidate pipeline status.
• Order office supplies and manage vendor relationships as needed for the HR/Talent team.
• Perform other ad-hoc administrative duties to support the efficiency of the Talent Acquisition and HR department.

Qualifications & Skills

Required:

• Minimum 2+ years of experience in an administrative, coordinator, or support role, preferably within HR, Talent Acquisition, or a fast-paced professional environment.
• Exceptional organizational and time-management skills with a proven ability to prioritize tasks in a dynamic, multi-timezone setting.
• Superb written and verbal communication skills with a professional and empathetic demeanor.
• High degree of proficiency with calendar management tools (e.g., Microsoft Outlook, Google Calendar), video conferencing platforms (e.g., Zoom, Teams), and the Microsoft Office/Google Workspace suites.
• Meticulous attention to detail and a commitment to accuracy in all tasks.
• Ability to handle sensitive and confidential information with absolute discretion.
• Self-motivated with the ability to work independently in a remote setting, while also collaborating effectively with a distributed team.

Preferred:

• Experience using an Applicant Tracking System (ATS) such as Greenhouse, Lever, Workday, etc.
• Prior exposure to HR processes, including onboarding or offboarding.
• Experience working in a global or multi-national company.
• An interest in healthcare, recruitment, or human resources as a career path.

Work Environment & Benefits

• Hybrid/Remo…