Marketing Database Coordinator
Listed on 2026-10-19
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IT/Tech
Data Analyst, CRM Systems & Management, Data Entry -
Marketing / Advertising / PR
CRM Systems & Management
As a Marketing Database Coordinator, you'll be at the center of AEI's marketing and business development success. Working closely with a dynamic team of marketing professionals, you'll manage and optimize our client relationship management (CRM) platform, Deltek Vantagepoint, and our digital asset management (DAM) system, Open Asset. You'll also support digital marketing analytics and marketing automation, helping AEI measure performance, manage audience data, and connect digital engagement with the CRM.
Your expertise will ensure our data remains accurate and actionable, empowering AEI to nurture client relationships, strategically identify opportunities, and drive impactful decisions. Through your contributions, you'll play a pivotal role in aligning data management with AEI's mission of engineering excellence and collaboration.
Step into the role of Marketing Database Coordinator and become an essential part of AEI's dynamic marketing team. Your primary focus will be maintaining the integrity and efficiency of our CRM and DAM platforms. From performing data entry and verification to creating impactful reports, you'll play a key role in ensuring our systems are accurate, reliable, and actionable. More than just a technical expert, you'll serve as a trusted resource for internal users, always ready to provide support, resolve system challenges, and identify opportunities for improvement.
We're looking for someone who thrives on collaboration but is just as effective working independently. You'll juggle a variety of tasks with precision, meeting deadlines while proactively finding ways to enhance our data processes. Partnering closely with the Senior Marketing Database Coordinator and Director of Marketing, you'll contribute to shaping innovative solutions and implementing protocols that elevate our marketing operations. With your attention to detail, problem solving mindset, and commitment to quality, you'll help drive AEI's marketing and business development success to new heights.
The following job functions are typical of the position but are not all-encompassing.
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Ensures marketing data is accurately entered, maintained, and updated in the CRM (Deltek Vantagepoint) and DAM (Open Asset). Works proactively to identify missing or outdated information and takes corrective action in alignment with established standards.
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Conducts regular data validation checks, de-duplication, and clean-up activities to uphold data accuracy and usability. Helps ensure adherence to firmwide data governance standards while actively addressing data quality issues in real time.
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Serves as the first point of contact for questions related to Deltek Vantagepoint, Open Asset, and marketing data processes. Assists users in navigating the system and resolving common issues. Escalates more complex issues to the Senior Marketing Database Coordinator, IT, or vendor support as needed.
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Collaborates with the Senior Marketing Database Coordinator to support communication between Marketing and IT. Tracks user-reported system issues, assists with user acceptance testing for upgrades and enhancements, and helps ensure users are aware of upcoming changes.
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Runs basic and advanced data searches and produces reports based on requests from Marketing, Business Development, and other stakeholders. Ensures search and report parameters align with firmwide standards and data governance expectations. Prepares and distributes reports as directed.
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Assists in delivering system training for new and existing users. Provides hands-on training support, helps answer questions, tracks follow-up items, and contributes to maintaining user guides, job aids, and process documentation.
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Supports the capture and organization of process documentation related to data management, system workflows, and user protocols. Regularly reviews documentation to ensure alignment with current processes and communicates updates to users when necessary.
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Supports the collection, validation, and reporting of website and campaign performance data using Google Analytics and other reporting tools. Maintains recurring reports and dashboards, monitors key engagement and conversion metrics, and helps identify trends and data quality issues for…
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