Tradeshow & Marketing Specialist

Tradeshow & Marketing Specialist About You

Will be responsible for leading end-to-end planning and execution of key conferences, client events, and internal events. Assigned to specific business lines, you will serve as the primary events partner for those groups – owning timelines, logistics, vendor management, creative coordination, and on-site delivery for conferences, as well as select internal and client events.

You have 10+ years in corporate event planning, a strong grasp of project management, and ability to think strategically about event value, audience alignment, and brand consistency. You are extremely detail-oriented, proactive, and able to juggle multiple complex events at once while maintaining strong communication with cross-functional stakeholders.

Geographies preferred:
Houston, TX;
Irvine, CA;
Little Rock, AR;
Denver, CO or Raleigh, NC, but open to remote.

• Mentorship and professional development resources to advance your career
• Direct exposure to our industry’s leading experts who are solving the world’s toughest environmental challenges
• Entrepreneurial environment where you can learn, thrive and collaborate with talented colleagues
• Opportunities to engage in our Diversity, Fairness and Inclusion and Women Empowering Leadership employee resource groups
• Competitive compensation package: annual salary ranging from $70,000 - $80,000 USD commensurate with accomplishments, performance, credentials and geography
• Competitive medical, dental, and vision insurance coverage
• 401k with a competitive 4% employer match
• Progressive vacation policies, company holidays and paid parental leave benefits to ensure work/life balance
• Financial assistance program that supports peers in need, known as the Montrose Foundation
• Access to attractive student loan rates to optimize your student loan payoff plans

• Leading end-to-end project management for assigned conferences and client events, including:
  Establishing project plans and timelines in project management platform(s), securing booth, sponsorship, and complimentary attendee registrations, ordering exhibitor services, arranging for the shipment of event displays and booth materials, overseeing or delegating on-site and off-site logistics, abstract tracking, event campaign support in Salesforce, coordinating pre- and post-event communications with key marketing and communications team members, leading pre- and post-event planning calls, ensuring post-event follow-up activities are completed in partnership with sales and marketing, and other related support tasks.
• Serving as the primary events partner for assigned business lines, building strong relationships with segment and sector leaders, sales teams, and subject matter experts. Ensuring events support business priorities, growth markets, and thought leadership goals.
• Leading Tier 1 client events, including receptions, dinners, and small-format proprietary events, from concept through execution, including venue sourcing, menu selection, AV coordination, run of show development, and onsite management.
• Supporting project management for high-level internal events, including Annual Leadership Meetings, Global Sales Meetings, and executive offsites, partnering with the Event Manager and senior leadership to define timelines, deliverables, responsibilities, and workflows for internal events, managing vendor and venue relationships within established budget guidelines, assisting with agendas, presentation coordination, staging needs, signage, and internal communications in partnership with key marketing and communication team members, providing onsite support to ensure a polished, professional experience for attendees, and work with fellow team members to delegate or oversee tactical tasks, ensuring quality and completeness.
• Collaborating with key stakeholders to facilitate the development of event collateral (booth graphics, signage, flysheets, etc.), ensuring alignment to brand standards and tone of voice.
• Managing approved event budgets, identifying cost-saving opportunities and improvements without compromising event quality, and sourcing, negotiating, and monitoring vendor…