Document Control Specialist

Job Title:

Document Control Specialist IIJob Description

The Document Control Specialist II supports manufacturing operations by administering and continuously improving the Quality Management System documentation processes. In this role, you ensure accurate control, distribution, revision management, and retention of quality records, engineering drawings, customer documentation, and manufacturing travelers. You help maintain compliance with industry standards, support audit readiness, and contribute to quality metrics reporting and data analysis, while gaining valuable experience in a highly regulated manufacturing environment.

Responsibilities

+ Administer and maintain revision-controlled quality documents, including procedures, work instructions, engineering drawings, customer documentation, job files, travelers, and turnover packages.

+ Ensure accurate distribution of controlled documentation to appropriate teams and stakeholders within manufacturing, engineering, quality, and operations.

+ Manage records retention processes to ensure quality records and manufacturing documentation are stored, organized, and retrievable in accordance with company and regulatory requirements.

+ Maintain compliance with ISO 9001 and NQA-1 quality management system requirements and support related documentation activities.

+ Review engineering drawings, customer-supplied documentation, job files, travelers, and turnover packages for completeness, accuracy, and alignment with quality standards.

+ Support audit-ready documentation systems by organizing records, maintaining document histories, and ensuring documentation is current and properly controlled.

+ Manage document revisions, including tracking changes, updating revision histories, and communicating updates to relevant stakeholders.

+ Process records and document requests from manufacturing and other internal teams, ensuring timely and accurate fulfillment.

+ Utilize Microsoft Word, Excel, Adobe Acrobat, and database tools for document control, reporting, record management, and data analysis.

+ Collect, input, analyze, chart, and report quality and calibration data to support manufacturing operations and performance metrics.

+ Identify inefficiencies in documentation workflows and recommend improvements to streamline processes and eliminate waste within the document control system.

+ Assist with quality metrics reporting and data analysis to support continuous improvement and operational decision-making.

+ Support audits and quality compliance initiatives by providing documentation, records, and data as requested.

+ Collaborate frequently with quality, manufacturing, engineering, and operations teams to ensure documentation supports production and quality objectives.

+ Contribute to continuous process improvement efforts within the document control and quality systems environment.

Essential Skills

+ Minimum of 4 years of experience in document control, records management, or document administration.

+ Proven experience managing revision-controlled documents and maintaining document accuracy in a technical or regulated environment.

+ Strong proficiency with Microsoft Word and Excel for document creation, tracking, and reporting.

+ Proficiency with Adobe Acrobat for reviewing, editing, and managing electronic documentation.

+ Experience reviewing technical documents, engineering drawings, procedures, or work instructions for accuracy and completeness.

+ Comfort working with technical documentation, engineering drawings, databases, and quality systems.

+ Ability to support and maintain compliance with ISO 9001 and NQA-1 quality management system requirements.

+ Ability to perform accurate data entry and manage documentation in databases or other record management…