Retail Property Coordinator

The Source Hotel
3330 Brighton Blvd
Denver, CO 80216, USA

JOB DESCRIPTION SUMMARY

The Retail Property Coordinator serves as the primary liaison between property management, the retail and restaurant tenants within Source Market Hall, the hotel Executive Team, and the ownership group’s Retail Asset Management team. This position is responsible for coordinating day-to-day tenant communications, supporting property operations, facilitating tenant engagement, coordinating tenant move-ins and move-outs, and ensuring timely communication of operational changes and property initiatives.

The Retail Property Coordinator partners closely with the General Manager and Chief Engineer to support day-to-day administrative functions, coordinate maintenance and operational requests, schedule third-party vendors, organize tenant meetings and property-wide initiatives, and assist with communications that promote efficient operations across the property. This position plays an important role in maintaining strong tenant relationships while supporting the overall success, appearance, and reputation of Source Market Hall and the surrounding property.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Serve as the primary point of contact for day-to-day communications with retail and restaurant tenants.
• Develop and maintain positive, professional working relationships with Market Hall tenants, the hotel Executive Team, ownership representatives, vendors, and other property stakeholders.
• Manage routine communication between Market Hall tenants, the hotel Executive Team, and ownership, ensuring relevant information is communicated timely and accurately.
• Coordinate and distribute tenant communications, property updates, notices, event information, operational announcements, and other important information.
• Communicate changes to tenant operating hours, closures, special events, deliveries, construction, maintenance, and other operational activities to the appropriate hotel and ownership contacts.
• Track, route, and monitor tenant requests, ensuring timely follow-up and resolution through the appropriate departments.
• Assist the General Manager and Chief Engineer with scheduling meetings, inspections, vendor visits, tenant appointments, and other property-related activities.
• Collaborate with ownership’s Retail Asset Management team to assist with coordinating leasing tours, tenant communications, and other related activities.
• Schedule and coordinate third-party vendors for facilities, maintenance, repairs, inspections, and other property projects.
• Coordinate vendor access to tenant and common areas and communicate schedules and requirements to affected tenants and property leadership.
• Support coordination between the parking vendor (LAZ), the property management team, and tenants.
• Work closely with the Chief Engineer to communicate maintenance needs, coordinate vendor activity, and monitor completion of projects and service requests.
• Coordinate and organize deliveries and packages for Market Hall tenants, including communication regarding large or scheduled deliveries and access requirements.
• Assist with tenant move-in and move-out coordination, including scheduling, access, deliveries, building requirements, inspections, and communication with affected departments and stakeholders.
• Assist with onboarding new tenants by coordinating introductions, operational information, property resources, access, and required documentation.
• Schedule and coordinate monthly Market Hall tenant meetings.
• Prepare meeting agendas, presentation materials, attendance records, meeting notes, and follow-up communications.
• Maintain organized records of tenant contacts, correspondence, certificates of insurance, vendor documentation, meeting materials, and other…