Accounts & Royalties Assistant

A dynamic and growing London-based publishing company with operations in the UK and US is seeking a motivated and detail-oriented Accounts & Royalties Assistant to join its Finance team. Reporting directly to the Finance Manager, this role offers an exciting opportunity to contribute to the company's growth journey by supporting day-to-day financial operations, royalty processing, and production finance.

Key Responsibilities:

Bookkeeping & Financial Operations:
Process supplier invoices accurately and ensure correct coding and authorisation. Raise and issue sales invoices in line with contractual terms. Perform weekly bank reconciliations for UK accounts. Manage weekly payment runs, including preparation and execution. Maintain accurate financial records and supporting documentation. Support month-end close processes, including stock reconciliations, prepayments, and accrual accounting. Review supplier invoices against purchase orders, flagging discrepancies for resolution.

Track and record production costs within publishing systems. Assist in preparing management accounts and ad hoc financial reports as required. Publishing Systems & Royalties:
Administer contracts within publishing systems and upload monthly sales data accurately. Produce monthly royalty reports and prepare/distribute royalty statements during payment periods. Log, track, and report on sub-rights contracts using publishing systems and accounting software. Collaborate with editorial and rights teams to ensure financial data accuracy. Maintain data integrity across publishing and finance systems, resolving discrepancies as needed.

Qualifications:

Essential:
Experience in a bookkeeping or finance assistant role. Strong knowledge of royalty recording, processing, and payments. Proficiency in Microsoft Excel. High level of accuracy and attention to detail. Strong organisational skills with the ability to manage a varied workload effectively. Excellent written/verbal communication skills with confidence liaising across departments. Desirable:
Experience in publishing or media environments. Familiarity with accounting software (e.g., Xero). Hands-on experience with publishing management systems (e.g., Biblio Suite). Exposure to multi-currency accounting and cross-border operations (UK/US). Robert Walters Operations Limited is an employment business and employment agency and welcomes applications from all candidates