Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

Administrator

Location:

Derby (DE21)
Salary:
Up to £30,000 + Bonus Scheme

Hours:

Monday to Friday, 8:30am - 5:00pm
Type:
Permanent, Full-Time, Office Based

Are you an organised and proactive Administrator looking for a varied role within a friendly and growing business?

Our client, a well-established Health & Safety Consultancy based in Derby, is looking to recruit an experienced Administrator to join their team. This is a fantastic opportunity to join a supportive business with an excellent reputation, strong staff retention, and a genuinely attractive benefits package.

Working closely with the Construction and CDM Consultants, you'll play a key role in coordinating documentation, producing Operational & Maintenance (O&M) Manuals for construction projects, and ensuring projects are delivered smoothly and efficiently.

The Role
This is a varied administration role where no two projects are the same. You'll be responsible for gathering information from contractors and suppliers, collating documentation, maintaining project records, and producing professional electronic manuals for clients.

Key responsibilities include:

Producing and compiling Operational & Maintenance (O&M) Manuals
Liaising with subcontractors, suppliers and contractors to obtain required documentation
Chasing outstanding information via telephone and email
Maintaining project trackers and progress reports using Excel
Uploading and downloading documentation from client portals
Creating and editing PDF documents using Adobe software
Adding hyperlinks and document navigation within electronic manuals
Supporting Construction and CDM Consultants with project administration
Managing client and contractor queries professionally
Ensuring documentation is accurate, complete and submitted on time About You
We're looking for someone with excellent organisational skills, strong attention to detail, and the confidence to communicate with a range of stakeholders.

You'll ideally have:

Previous administration experience
Strong Microsoft Office skills, particularly Excel and Word
Experience using Adobe Acrobat or similar PDF editing software
Excellent communication and telephone skills
A proactive, self-motivated approach
The ability to manage multiple tasks and deadlines
Confidence working independently and using your own initiative
Experience working with document management systems, portals or SharePoint would be advantageous

What's on Offer?

Salary up to £30,000 depending on experience
Employee Share Trust bonus scheme
Employer pension contribution of 5%
23 days holiday (36 days overall with additional 5 days paid Christmas shutdown and bank holidays)
Friendly and supportive working environment
Long-term career stability within a growing business
Opportunity to work on a diverse range of construction projects across the UKIf you're an organised Administrator who enjoys coordinating information, working with people, and taking ownership of important projects, we'd love to hear from you.

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