Artist Coordinator

About us This is a truly unique opportunity to join an award-winning artist and project management agency at an exciting time of expansion. Innovation, expertise and responsiveness have been the hallmarks of Harrison Parrott ever since its foundation in 1969 when Jasper Parrott and Terry Harrison pioneered a new approach to artist and project management. Today, that restless and challenging spirit is as strong as ever, shared across one of the most experienced teams in the business.

We have more than 80 employees who speak a total of 11 European languages as well as Japanese, Mandarin, Cantonese, Russian and Korean. With offices in London, UK, Munich, Germany, Paris, France, Madrid, Spain and Beijing, we operate on a truly global scale. We seek people who match our pro-active drive and ambition with a can-do attitude, who are excited about playing a key role in the future of the Arts on a global scale.

Job Purpose You will be an effective and efficient administrator able to ensure accurate, timely and detailed planning and delivery of international engagements (concerts, touring and recording activities) for a select number of Harrison Parrott artists (Conductors and Instrumentalists). You will have skills from working in administration from backgrounds such as hospitality, being a PA, operations, travel and tourism.

Key Responsibilities Artist administration Maintain the computer diary of each artist and finalise details of each engagement. Collate and complete/update records of information on dates, venues, fees, times of rehearsals and concerts. Co-ordinate rehearsal orders, call times, and meetings with conductors. Check repertoire details including versions/editions, language, string strengths and instrumentation. Decide requirements for work permits and/or visas and make applications where necessary.

Decide detailed requirements for piano, page turner, piano tuning, complimentary tickets, dress requirements, interviews/press activities, etc necessary to the engagement and make suitable arrangements. Arrange artists' national and international travel and accommodation, check the final issue of tickets, and arrange any necessary local transport, such as collection from the airport and transfers between the hotel and venue. Finalise all details relating to the timing and running order of each engagement and provide final detailed schedule (including travel/accommodation information as relevant) to the artist.

Contracts Check contract terms, ensure fee negotiations are finalised, process and manage the issuing and finalisation of contracts. Assist in the administration of contracts which are non-specific to engagements, such as recording and TV contracts, music directorships. Financial administration Ensure financial information on the artist diary system is maintained (including amounts to be charged to promoter for travel and accommodation) and outstanding fee negotiations are followed up on a timely basis.

Review promoter invoices and monthly commission statements to ensure correct and complete. Liaise with promoters and HP accounts department regarding Social Security payments, tax waivers and withholding tax arrangements. Process incoming royalty statements and other correspondence relating to incoming monies. Keep track of and ensure timely payment of artists' fees, and check deductions of tax, social security etc. by promoters.

Assist artists in completion of tax returns by supplying comprehensive and complete details, liaison with accountants etc. Press and PR. Assess and present reviews of recordings and performances, obtaining foreign reviews where relevant. Identify and submit to the Marketing team copy for company website news, including the weekly news. Maintain (as…