HR & Workforce Coordinator

Job Overview

Our client is seeking a proactive, organised and people-focused HR & Workforce Coordinator to take ownership of day-to-day HR and workforce coordination, including recruitment, onboarding, rostering, employee administration, workforce compliance, training coordination and ongoing staff engagement. While recruitment remains an important part of the position, this is a broader hands-on HR and workforce role responsible for supporting employees throughout their employment journey and helping maintain a reliable, responsive workforce.

A key part of the role is coordinating day‑to‑day rostering requirements, responding to workforce changes and ensuring staffing matters are actively progressed. This role operates with a meaningful degree of day‑to‑day autonomy. The successful candidate is expected to take initiative, identify priorities and next steps, manage routine matters independently and follow work through to completion without requiring ongoing task-by-task direction.

Management remains available for matters requiring approval, higher‑level judgement or escalation.

Monday-Friday, Flexible within 8AM - 5PM Sydney Time, (20–25 Hours per week)

• Coordinate end-to-end recruitment activities across a range of roles.
• Draft and publish job advertisements on SEEK, Indeed, Linked In and other recruitment platforms.
• Source suitable candidates through job boards, professional networks and direct outreach.
• Screen applications and conduct initial candidate interviews.
• Shortlist suitable applicants and coordinate interviews with hiring managers.
• Complete reference checks and assist with pre‑employment screening.
• Maintain regular and professional communication with candidates throughout the recruitment process.
• Proactively identify current and future staffing requirements and workforce gaps, and raise recommended actions with management.
• Maintain candidate pipelines for frequently recruited positions.

• Coordinate the onboarding process for new employees.
• Prepare employment documentation, onboarding packs and induction materials.
• Ensure required qualifications, checks, licenses and compliance documents are obtained before commencement.
• Set up and maintain accurate employee records within HR, rostering and workforce management systems.
• Monitor document expiry dates and follow up with employees regarding outstanding or renewed documentation.
• Support offboarding activities, including exit documentation, system access and record updates.

• Take ownership of day-to-day roster coordination and maintenance, ensuring shifts and workforce information are accurately allocated and updated in rostering and workforce management systems.
• Review staff availability, planned leave or unavailability, skills, qualifications, location and service requirements when coordinating shift allocation.
• Proactively identify and work to resolve unfilled shifts, coverage gaps, roster conflicts and short-notice changes, escalating only where management input or approval is required.
• Communicate roster changes, shift requirements and availability matters promptly and professionally with employees and relevant internal stakeholders.
• Support continuity of service by considering consistent worker allocation and appropriate staff-to-service matching wherever practicable.
• Monitor recurring roster gaps, workforce capacity issues and patterns in staff availability, and use this information to support recruitment and workforce planning.
• Maintain accurate roster-related records and follow up outstanding scheduling, availability and coverage matters through to completion.

• Coordinate mandatory and role‑specific…