Executive Assistant; Estates Capital Development Administration

Job Title: Executive Assistant (Estates Capital Development Administration)

Department: Estates Services

Salary: £28,778 - £32,097

Campus: Derry~Londonderry

(Permanent/Full-Time)

Closing Date: 26 February 2026

Reference Number: 040626

We are a university with a national and international reputation for excellence, innovation and regional engagement, making a major contribution to the economic, social and cultural development of Northern Ireland.

Our core business activities are teaching and learning, widening access to education, research and innovation and technology and knowledge transfer.

To play a key role in supporting the successful delivery of the Estates capital development programme of transformative projects by providing proactive and comprehensive administrative assistance to the project management team.

To operate at the centre of a dynamic team, working in close partnership with senior colleagues, project teams, and external stakeholders. Your ability to anticipate needs, manage competing priorities, and support the delivery of core team functions will help keep projects on track, information flowing, and operations running smoothly. This role is an opportunity to contribute to ambitious initiatives that are a key part of the University's future and thereby make a real difference to students, staff, and the wider community.

You will have a high standard of numeracy and literacy, evidenced by qualifications (GCSE Maths & English at Grade C or equivalent) or work-related activities.

You will have demonstrable skills and experience in an Executive Assistant/Personal Assistant role, providing administrative support to a senior manager at a senior level within a large organisation, which includes exercising discretion when dealing with highly sensitive and confidential matters, and ensuring that all relevant papers and documents are available as required.

You will have experience of organising, diarising/arranging and servicing meetings in a work environment, including preparing agendas and taking formal minutes, notes and following up on action points.

You will be proficient (i.e. good to advanced/expert user standard) in Adobe Acrobat software and the full suite of Microsoft 365 (formerly Office) applications/services (including Word, Outlook, PowerPoint, Excel, Teams, One Drive and SharePoint) for tasks such as preparation of correspondence, reports, papers, presentations and spreadsheets, and the management and storage of electronic files.

Please find our employee benefits on our website.

Ulster University holds a Silver Athena SWAN award in recognition of our commitment to advancing Gender equality in higher education. You can read more about what this means on our University website. The University has a range of initiatives to support a family-friendly working environment, including flexible working.

The University is an equal opportunities employer and welcomes applicants from all sections of the community, particularly from those with disabilities. Appointment will be made on merit.