Executive Operations Assistant to CEO & Board

Center for Life Management (CLM) provides Southern New Hampshire’s most comprehensive array of outpatient mental health services. We offer innovative and evidence‑based programs that enhance the health and well‑being of individuals and families. Through collaboration with local and statewide partners, CLM works to strengthen communities and promote whole health and wellness.

This role serves as a trusted partner to executive leadership, helping to coordinate agency priorities, facilitate effective governance processes, and support strategic initiatives across the agency. It requires exceptional organizational and communication skills, the ability to manage multiple complex priorities while maintaining strict confidentiality. This is a full‑time, 40‑hour per week position.

• Managing executive calendars and prioritizing competing demands for executive leadership time.
• Monitor and manage the CEO’s email inbox by reviewing incoming communications, prioritizing urgent matters, responding to routine inquiries when appropriate, and ensuring timely follow‑up on critical issues.
• Coordinating executive meetings, preparing briefing materials, and ensuring leadership is prepared for internal and external engagements.
• Drafting and editing executive communications, presentations, and reports, with an emphasis on developing high‑quality presentation materials and leveraging technology and AI tools to support research, reporting, and content development.
• Coordinating and managing renewals for agency credit cards and trade association memberships, ensuring timely processing, accuracy, and continuity of services.
• Tracking leadership priorities, deadlines, and follow‑up items to ensure timely completion.
• Preparing and submitting the CEO’s monthly expense reports.
• Managing time‑off approvals and timesheet coordination for the CEO and Senior Managers.
• Supporting strategic initiatives and cross‑department projects directed by the CEO or Senior Management Team. Examples of projects and initiatives may include:
• Organizational by‑law updates and governance documentation
• Policy and procedure revisions
• Business Associate Agreements and organizational contracts
• CEO Lunch & Learn programs
• Annual budget preparation coordination
• Correspondence with the State of New Hampshire for regulatory documentation (such as Certificate of Good Standing)
• Grant preparation or administrative support for housing or program contracts
• Coordination of internal employee recognition activities (such as staff birthday cards or agency acknowledgements)

• Serve as the primary administrative liaison between the CEO, Board of Directors, and agency leadership by:
• Coordinating Board of Directors meetings, retreats, and committee meetings
• Coordinating Board member onboarding and orientation processes
• Preparing Board meeting agendas, materials, and governance documentation
• Maintaining Board calendars, communications, and documentation
• Recording Board meetings and preparing detailed meeting minutes
• Tracking action items and ensuring follow‑up on Board directives
• Supporting governance compliance and documentation processes

• Assist executive leadership in coordinating agency‑wide initiatives by:
• Supporting cross‑departmental initiatives and agency priorities
• Assisting with project tracking for executive initiatives and strategic planning efforts
• Conducting basic research or compiling information to support leadership decision‑making
• Coordinating logistics for agency events, leadership meetings, and staff Town Hall meetings
• Assisting with preparation of internal reports, presentations, and agency communications
• Reviewing, refining, and standardizing presentations developed by Senior Management to ensure consistent branding, formatting, and high‑quality executive‑level materials.
• Utilizing technology and AI tools to support research, data gathering, reporting, and development of materials that inform executive decision‑making and agency initiatives

• Coo…