Facility Services Coordinator

To support and assist the Facilities Services (FS) department in day to day operations and administrative duties. Reporting directly to the Logistics Supervisor, the Coordinator carries out key tasks to assist and support in maintaining the efficiency of the department.

• Raise purchase orders using Dynamics 365 and place orders with suppliers on behalf of the Facility Services Supervisors, processing and checking of all invoices
• Record and update all expenditure on departmental budget tracker
• Compile stage check and off-hire information, raising corresponding work orders and compiling repair estimates for recharges and additional works that productions have requested
• Confirm and check all timesheets and overtime records of Facility Services colleagues
• Using our CAFM system, communicate job progress and updates between Facility Services, our customer service colleagues and our customers and clients
• Take incoming calls for Facility Services and relay information to clients and colleagues
• Coordinate the availability of the department’s plant and vehicles and assist with arranging any repairs as required
• Provide the Facility Services supervisors and wider Operations department with any appropriate operational or administrative support as required

• Any operations, facilities management, administrative experience or relevant understanding is preferred
• Computer literacy is essential – Must be able to use PDA to record timesheets / job status (training provided on specific system) and read emails
• Proven experience of providing excellent customer service in a client-facing role
• Self‑motivated and effective time manager
• Excellent ability to work to tight deadlines and under pressure
• Strong team player and orientation towards teamwork
• Excellent attention to detail

• Competitive starting salary and discretionary annual bonus of up to 7.5% of salary.
• 25 days’ holiday as standard with the option to buy 5 additional days, plus English public holidays.
• Birthday leave, which gives employees an extra day annual leave to be used in the month of their birthday
• Pension scheme 5% employer contribution and 3% minimum employee contribution.
• Comprehensive private medical healthcare from Bupa, including cover for pre‑existing conditions, dental and optical cover.
• Income Protection for yourself, up to 75% of salary.
• Life assurance of 4 x annual salary.
  
  Two days per year volunteering allowance for our local communities.
• Invest@Work Saving Account with Fidelity.
• Various other staff perks including but not limited to, gym and retail discounts, free film screenings and staff events.

Pinewood Group is an equal opportunities employer. We are highly committed to building a diverse and inclusive culture for our people and actively welcome applications from people of all backgrounds.