Accounts Payable Specialist

Description

Reports to:

Vice President of Administration

The Accounts Payable Specialist is responsible for managing the full accounts payable process. The position collaborates with internal departments to ensure proper paperwork and approvals are received, processes employee expense reports and assists with month-end accounting tasks. In addition, this role provides general office support to ensure smooth day-to-day operations.

• Relationship Building:
  We foster long-term positive relationships with fellow employee-owners, external partners, and our communities.
• Accountability:
  We consistently demonstrate a high level of personal accountability.
• Urgency:
  We operate with a sense of urgency.
• Innovation:
  We embrace growth and change.
• Create Return on Efforts: We create positive results on all our efforts.
• Pillars:
  1) Safety,
  2) Quality,
  3) Happiness,
  4) Performance

• Manage Accounts Payable email address and respond to vendor inquiries
• Save invoice/packing slips that come in the AP email and through traditional mail in appropriate folders
• Enter purchase orders from Manufacturing Software to Accounting Software
• Enter all packing slips and invoices into Quick Books with correct coding
• Work with outside departments to make sure paperwork arrives on time
• Send out checks/ACH remittances on weekly basis
• Review vendor accounts to avoid finance charges
• Process employee expense reports and credit card statements
• Assist with month end tasks
• Answer incoming company calls and greet visitors to office
• Order supplies and promotional material as needed
• Help by providing any assistance to office and executive team

• Microsoft Office skills, including intermediate Excel skills.
• Strong communication skills, both verbal and written
• Strong attention to detail and interest in accuracy

Education:

Associates degree or high school diploma

Experience:

2 years of experience in accounts payable preferred

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.