Billing Specialist

Job Title:

Billing Specialist

Job Description

The Billing Specialist coordinates project registration and manages accurate, timely billing in alignment with contractual agreements and accounting standards. This role supports project opening and closing, monitors budgets, and partners closely with Project Managers to ensure proper revenue recognition and strong financial performance across designated projects.

Responsibilities

+ Review and verify proposals and contracts to ensure accurate and complete project registrations in all relevant systems.

+ Validate billing requirements, including budgets, rates, due dates, tasks, payment terms, contract numbers, and basic services provided, and update project registration and affiliated systems as needed.

+ Assist with project opening and closing activities, ensuring all financial and billing data is properly set up and finalized.

+ Support budget management by tracking project financials and helping maintain alignment with contractual and internal expectations.

+ Track change orders and collaborate with Project Managers to improve budget positions and overall project profitability.

+ Work with Project Managers to confirm that acceptable evidence of arrangement documentation exists to support revenue recognition.

+ Read and interpret project contracts as they relate to billing and revenue recognition to ensure compliance with contractual terms and accounting standards.

+ Deliver timely and accurate billing for designated projects in accordance with contractual agreements, accounting standards, internal controls, and defined billing cycles or client deadlines.

+ Ensure all billing is properly reviewed and internally approved before invoices are sent to clients.

+ Prepare and submit complete final invoice packages, including cover pages, applications for payment, lien waivers, and other required supporting documentation.

+ Distribute invoices to external clients using various distribution platforms such as mail, email, and client portals.

+ Support project scheduling, billing management, and proposal management activities as needed to ensure smooth financial operations.

Essential Skills

+ 3+ years of relevant experience in billing, project accounting, or finance.

+ Proficiency in Microsoft Excel for managing and analyzing billing and project financial data.

+ Experience working with billing platforms and related financial systems.

+ Strong analytical skills to review contracts, budgets, and billing details for accuracy and compliance.

+ Excellent organizational skills to manage multiple projects, deadlines, and billing cycles simultaneously.

+ Effective communication skills to collaborate with Project Managers and other stakeholders and to clarify billing and contract requirements.

+ Ability to read and understand project contracts, particularly as they relate to billing and revenue recognition.

+ Attention to detail and accuracy in preparing invoices, final invoice packages, and supporting documentation.

Additional

Skills & Qualifications

+ Associate degree or bachelors degree preferred in a related field such as accounting, finance, or business.

+

Experience with project-based environments where project registration, scheduling, and proposal management are key components.

+ Familiarity with revenue recognition principles and evidence of arrangement documentation.

+ A valid drivers license with an acceptable violation history may be required.

Work Environment

The Billing Specialist works in a professional office environment focused on project-based financial operations and billing management. The role involves regular use of Microsoft Excel, billing platforms, and client portals to prepare, manage, and distribute invoices. Work is typically structured around defined billing cycles and client deadlines, requiring consistent attention to detail and time management. Collaboration with Project Managers and other internal teams is frequent, with communication conducted through email, virtual meetings, and other standard business tools.

The position is primarily computer-based and desk-oriented, with a standard professional dress code appropriate for an office setting.

Job Type & Location

This is a Contract to Hire position based out of Des Moines, IA.

Pay and Benefits

The pay range for this position is $25.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location,…