Senior Executive Administrative Assistant

Senior Executive Administrative Assistant

The Senior Executive Administrative Assistant serves as a highly trusted partner responsible for seamlessly integrating and supporting both the professional and personal priorities of the President & Chief Operating Officer and the Founder & CEO. This role exists to maximize the executives effectiveness, focus, and well-being by anticipating needs, protecting time and energy, and ensuring flawless execution across all aspects of their day-to-day life.

Operating with exceptional judgment, discretion, and emotional intelligence, this individual manages complexity across business, personal, family, and external commitments—often navigating sensitive, high-stakes situations with calm confidence. This is not a traditional administrative role; it is a senior, relationship-based position built on trust, foresight, and operational excellence.

The Executive Administrative Assistant will report directly to the President & COO, or the Chief of Staff, and will provide high level and detailed administrative support by assisting with efficient and effective management of a diverse range of activities. This challenging and rewarding position has a high degree of visibility and requires the ability to operate autonomously, exercise sound judgment, and adapt quickly in a fast-paced, high-expectations environment while always maintaining absolute confidentiality and professionalism.

• Serve as a primary thought and execution partner to the Founder & CEO and President & COO, enabling focus on the most strategic priorities
• Anticipate needs, risks, and opportunities by understanding the Founder’s priorities, preferences, and decision patterns
• Serve as a trusted gatekeeper to executive leadership, exercising exceptional judgment, discretion, and confidentiality while proactively identifying, assessing, and mitigating operational, reputational, and information-security risks.

• Own and optimize a complex, high-stakes calendar across internal leadership, boards, external partners, and personal commitments
• Design schedules that reflect strategic priorities—not just availability
• Proactively resolve conflicts, manage tradeoffs, and protect white space for deep work and recovery
• Plan personal and professional domestic and international travel, including arranging private flights, hotels, car services, dining reservations, and other special requests.
• Build detailed itineraries with a high level of personalization and develop contingency plans to accommodate last-minute changes.

• Prepare and/or coordinate briefing materials, agendas, and background context for key meetings, boards, and external engagements
• Capture action items and decisions, and ensure disciplined follow-up
• Coordinate logistics for high-profile meetings, events, and travel with precision and discretion

• Handle highly sensitive, confidential information with absolute integrity and professionalism
• Exercise sound judgment in representing the Founder & CEO and President & COO internally and externally
• Maintain composure and credibility under pressure, ambiguity, and time constraints

• Serve as the primary point of contact for a range of administrative needs, including subscriptions, vehicle maintenance, household management, community events, and personal gifts.
• Field calls, respond to emails, and manage requests proactively while exercising discretion, confidentiality, and sound judgment.
• Support ad hoc strategic initiatives, research, and executive projects as needed
• Partner closely with other executive support roles (e.g., Founders Office, President/COO, CAO) to ensure seamless execution
• Continuously refine systems, processes, and workflows to improve efficiency and effectiveness

Additional duties as assigned.

Adhere to all company policies and procedures.

• 8+ years of experience supporting a Founder, CEO, President, COO, High Net Worth individual, or senior executive with both professional and personal scope
• Proven ability to operate…