Administrative Assistant

Join Vylor—Powering the Future of Agriculture At Vylor, we’re advancing agriculture through breakthrough science—combining elite germplasm, cutting-edge biotech, and next-generation expertise in gene editing and molecular breeding. Our portfolio includes trusted industry brands like Pioneer, Brevant, and Hoegemeyer, delivering performance farmers rely on.

Join us to help scale innovation globally and shape what’s next in crop science.

Position Summary The Administrative Assistant provides comprehensive administrative support to the North America Product & Agronomy Leader, the North America Agronomy Innovation Leader, and their respective teams. This role is responsible for managing schedules, coordinating meetings & travel, preparing materials, executing purchase orders, invoice processing, and executing administrative processes that enable the Product and Agronomy organizations to operate efficiently and deliver on commercial priorities.

The position requires sound judgment, discretion, and the ability to anticipate needs in a fast-paced, matrixed environment, including coordinating effectively across Johnston-based team members and remote team members.

Key Responsibilities Leader and Team Support Manage complex, dynamic calendars for product and agronomy leaders, prioritizing completing requests and proactively optimizing their time.

Coordinate domestic and international travel arrangements, including frequently changing itineraries, and prepare associated documentation

Manage communications on behalf of product and agronomy leaders and serve as a professional point of contact for senior leaders, external agency partners, cross-functional peers, and field marketing teams.

Meeting and Event Coordination Co-lead large meeting planning, including Pioneer Agronomy Conference, MCS Agronomy Summit, and Product & Agronomy team meetings.

Plan and execute LT meetings, offsites, agency and customer engagements, webinars, and marketing events, both onsite and offsite.

Prepare and organize briefing materials, agendas, presentations, communications, and meeting materials to ensure leader and team readiness for internal and external meetings.

Capture meeting notes, track action items, and maintain shared documentation and collaboration sites (Teams, SharePoint, distribution lists)
Coordinate meeting and event logistics, including registration management, attendee communications, moderation support, and post-event reporting.

Administrative Operations Process and reconcile expense reports with accuracy and discretion.

Manage purchasing and accounts payable activities, including purchase order creation and tracking, invoice processing, receipt confirmations, vendor maintenance, payment follow-up, and SAP transactions.

Coordinate onboarding and offboarding activities, including equipment requests, system access, security requests, training assignments, I-9 coordination, and workspace planning.

Administer training activities through company learning systems (Equipt & GrowU), including assigning training, monitoring completion, generating reports, and supporting compliance requirements.

Serve as a resource for employees regarding administrative processes, policies, procedures, and support contacts.

Ensure administrative processes and workflows remain accurate, efficient, and compliant with company policy.

Cross-Functional Coordination Partner with Technology, Human Resources, Facilities, Finance, Procurement, Accounts Payable, and other enterprise functions to resolve team needs and remove barriers.

Support ad hoc projects aligned with Commercial Marketing priorities.

Perform additional responsibilities as assigned.

Required Qualifications High School Diploma or GED with relevant knowledge and experience.
3-5 years of…