Administrative Coordinator

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Administrative Coordinator####

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** Join Vylor - Powering the Future of Agriculture
** Join us to help scale innovation globally and shape what's next in crop science.

This role will perform complex administrative duties with minimal supervision and support a diverse group of Seed Product Development leaders and managers, along with their teams, within several U.S. and international locations. The incumbent will work in a fast-paced, ever-changing environment where organization, resourcefulness and flexibility are of the utmost importance. The ability to think proactively, manage confidential information, perform well under pressure and adapt to changing priorities is critical.

Please note:

there is no visa sponsorship or relocation assistance provided for this role.
** What You"ll Do:
*** Manage complicated and ever-changing calendars and meeting schedules. Responsible for independently managing, prioritizing and resolving meeting requests.
* Determine the urgency and importance of the requests by reviewing and collecting additional information, as necessary.
* Arrange intricate meetings, which may be held on-site or off-site. The meeting complexity can range from large to small group departmental meetings, town halls, poster sessions/project reviews and may include coordination for external participants. May manage the meeting agenda, calendar, venue/conference room, organize meeting documents, coordinate tele/web conferencing, catering, etc. May provide input, take minutes, manage action items, distribute information and maintain file shares on network server.
* Coordinates, prepares and delivers key messages related to business operations on behalf of the leader. Initiates contacts to furnish or obtain information necessary to complete responsibilities, answer questions or to explain highly complex or confidential information.
* Plans, coordinates and leads business initiatives or special projects which require the research and analysis of information. Conduct analysis of data, business issues or problems. Exercises judgment in making appropriate conclusions and recommendations. Interprets and organizes data in the preparation of reports, spreadsheets or presentations. Keeps project team members apprised of developments or issues and recommends action for resolution. Summarizes results of project team meeting and adjusts work schedules as needed to meet established milestones.

Ensures the resulting work products are accurate and professional.
* Coordinates the review of records for operating budgets, applying advanced financial analysis to assess current projections against prior year activity and identify gaps or discrepancies in submissions. Oversee capital management processes, including the strategic review and reconciliation of purchasing orders and accounts payables.
* Detailed travel management of both domestic and international travel. Ability to handle frequent last-minute changes and anticipate problems that could arise. Coordinate passport and visa requirements. Includes the responsibility of understanding the Business Travel and Expense Policy and completing monthly travel management systems reporting.
* Partner with research leaders and hiring managers for scheduling interviews, travel arrangements, expense reporting for candidates and onboarding for new hires. New hires include regular personnel or contractors.
* High degree of business knowledge in company policies, company guidelines, records retention compliance and R&D administrative SOP and job aids.
* Build and support the Global Seed Product Development team by…