Project Office Administrator

Apexon is a digital first technology services firm specializing in accelerating business transformation and delivering human centric digital experiences. We have been meeting customers wherever they are in the digital lifecycle and helping them outperform their competition through speed and innovation.

Apexon brings together distinct core competencies in AI, analytics, app development, cloud, commerce, CX, data, Dev Ops, IoT, mobile, quality engineering, and UX, along with deep expertise in BFSI, healthcare, and life sciences, helping businesses capitalize on the unlimited opportunities digital offers.

Our reputation is built on a comprehensive suite of engineering services, a dedication to solving clients’ toughest technology problems, and a commitment to continuous improvement. Backed by Goldman Sachs Asset Management and Everstone Capital, Apexon has a global presence across four continents.

We are hiring for a Project Office Administrator opportunity.

Role: Project Office Administrator

Location: Des Moines, IA

Position: 1

Work Arrangement: Onsite

We are seeking an organized, proactive, and service-oriented Project Office Administrator to provide administrative and operational support across projects, teams, and office activities. The ideal candidate will have experience supporting large organizations, coordinating schedules and meetings, maintaining documentation and inventories, preparing client deliverables, and resolving routine office support needs. Strong communication, attention to detail, and the ability to manage multiple priorities are essential.

• At least 2 years of relevant experience supporting large organizations with multiple projects and teams.
• Strong collaboration, customer service, organizational, prioritization, planning, and administrative skills.
• Excellent attention to detail and ability to manage multiple tasks simultaneously.
• Strong verbal and written communication skills, with a professional approach to phone, email, mail, and in-person interactions.
• Ability to work independently and collaboratively within a team.
• Proficiency in Microsoft Outlook, Excel, Word, and PowerPoint.
• Strong typing and general computer skills.
• Proactive, service-oriented approach to anticipating needs, resolving issues, and supporting staff, clients, vendors, and visitors.

• Associate or bachelor's degree.
• Experience in corporate, professional services, hospitality, or other customer-focused office environments.
• Experience coordinating meetings and events, managing shared work spaces, and working with internal teams and external vendors.
• Experience preparing reports, transcribing meeting minutes, creating presentations, and conducting research.
• Strong problem-solving, critical-thinking, decision-making, negotiation, and conflict-resolution skills.
• Ability to troubleshoot routine office, facilities, housekeeping, kitchen/pantry, and audiovisual support needs.

• Manage staff administration activities, including onboarding and offboarding support, staff tracking, access coordination, and hardware procurement.
• Perform daily office administration, including filing, report and presentation preparation, meeting setup, mail handling, and supply replenishment.
• Coordinate calendars, appointments, meeting schedules, room reservations, and workspace utilization while resolving scheduling conflicts.
• Prepare reports, meeting minutes, presentations, and research materials as requested.
• Maintain accurate inventories of office supplies, staff equipment, and workplace resources; coordinate procurement and replenishment.
• Organize project meetings and events, including room setup, catering, audiovisual requirements, vendor coordination, event execution, and issue…