Business Operations Assistant

Job Description

We are seeking a highly organized, dependable, and detail-oriented Business Operations Assistant to join our team.

This position will work directly under leadership, providing administrative support across multiple areas of the business, including accounting, human resources, safety, customer and vendor onboarding, and general office operations.

The ideal candidate is a self-starter who thrives in a fast-paced environment, can juggle multiple responsibilities, and isn't afraid to wear many hats. We need someone who takes initiative, pays attention to the details, and can be counted on to follow through.

• Assist with Accounts Payable (AP) and Accounts Receivable (AR).
• Process invoices, track payments, and maintain accurate financial records.
• Communicate with customers and vendors regarding billing and payment inquiries.
• Provide payroll and timekeeping support as needed.

• Assist with new hire onboarding, paperwork, and employee records.
• Coordinate background checks, drug screenings, and employment documentation.
• Maintain confidential employee files and HR records.
• Track employee certifications, training, and required documentation.
• Provide administrative support for payroll, benefits, and other HR functions.

• Assist with safety documentation, reporting, and recordkeeping.
• Track safety training, certifications, and compliance deadlines.
• Support employee and customer site safety onboarding.
• Maintain organized safety records and assist with compliance requirements.
• Coordinate with management to obtain and update required documentation.

• Complete customer and vendor onboarding documentation.
• Maintain W9s, certificates of insurance, vendor registrations, and related records.
• Assist with customer compliance portals and account setup.
• Track outstanding documentation and follow up to ensure timely completion.
• Communicate professionally with customers and vendors.

• Provide daily administrative assistance across departments.
• Prepare reports, spreadsheets, correspondence, and other documentation.
• Maintain organized electronic and physical filing systems.
• Assist with scheduling, communications, and general office needs.
• Monitor deadlines and follow up on outstanding tasks.
• Take on additional projects and responsibilities as needed.

• 2 year degree in Business or Finance.
• Experience with Accounts Payable and Accounts Receivable.
• Working knowledge of HR administration and onboarding processes.
• Familiarity with workplace safety documentation and compliance.
• Experience with customer and vendor onboarding.
• Proficiency in Microsoft Office, especially Excel and Outlook.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication and problem-solving skills.
• Ability to maintain confidentiality and exercise sound judgment.

• Experience with Net Suite.
• Familiarity with OSHA requirements and safety documentation.
• Experience in manufacturing, industrial services, or construction.
• Knowledge of prevailing wage requirements or certified payroll.
• Experience with customer compliance and vendor management portals.

We're looking for someone who is flexible, resourceful, and willing to jump in wherever needed.

The ideal candidate will:

• Take ownership of assigned tasks and follow through without constant reminders.
• Be comfortable handling multiple responsibilities and shifting priorities.
• Ask questions when needed while demonstrating the ability to work independently.
• Maintain accuracy and organization even during busy periods.
• Communicate effectively with coworkers, customers, and vendors.
• Have a positive, team-oriented attitude.
• Be eager to learn new processes and grow within the company.

Daytime hours with flexible schedule options
Stable, full-time position with a local Des Moines company

Daytime hours with flexible schedule options
Stable, full-time position with a local Des Moines company
Opportunity to work with a variety of manual machining and welding processes