Accounts Payable Specialist

Remote Status

Hybrid with Supervisor's Approval

Under the general direction of the Accounting Manager, the Accounts Payable Specialist provides administrative and technical accounting assistance, primarily related to accounts payable, while maintaining the highest level of professionalism and confidentiality. Responsible for the processing of invoices, expense reports and processing payment requests. Provides additional administrative accounting support to the department.

• Processes all vendor invoices and expense reports timely and accurately
• Obtains appropriate approvals and proper documentation to pay invoices and expense reports prior to issuing payment
• Completes appropriate forms accurately, obtains approval, and enters information into the accounting software
• Prepares and mails checks
• Obtains and verifies the proper IRS documentation (i.e. W-9, etc.) from all vendors
• Maintains and files all invoices, accounts payable payments, and tax information for vendors, both hard copy and electronic.
• Issues internal communication of IRS per diem and mileage rate changes, along with DTC related forms
• Works cooperatively and professionally with internal staff and external customers
• Responds to inquiries related to payment of invoices and receipt of payments
• Assists with invoice preparation, periodic reporting, reconciliations, and other reports
• Oversees the administration of financial data and procedures related to expenses generated by company, including processing of invoices, cutting of checks, etc.
• Provides additional support to accounting work tasks, as assigned
• Actively solicits feedback from colleagues and supervisor on opportunities for growth and development
• Retrieves files and documents from the designated finance folders and drives on the company network.
• May utilize approved external programs essential to the finance department’s regular operations.
• Incorporates safety into all aspects of job function.
• Must work within established methods, practices, procedures, policies of the DTC and federal or state laws
• Performs other duties as assigned

Minimum:

• 2 years of bookkeeping or accounts payable experience
• 2 years of experience working with accounting software
• Combination of education and experience may substitute for minimum requirements

Preferred:

• Experience in the public sector

• Excellent attention to detail
• Excellent verbal and written communication skills
• Excellent organizational skills
• Basic math skills
• Self-motivated
• Excellent time management skills with a proven ability to meet deadlines
• Strong analytical and problem-solving skills
• Proficient with accounting software
• Ability to work professionally with vendors and employees at all levels