Administrative Assistant II - Department of Surgery

Administrative Assistant II - Department of Surgery

Wayne State University is searching for an experienced Administrative Assistant II - Department of Surgery at its Detroit campus location.

Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.

Plan and perform financial personnel, facilities and administrative activities to ensure operational activities are conducted responsibly and within established guidelines for a medium size department within a School, College, Division or Center/Institute of the University. Position duties require the application of highly specialized skills which can be acquired through a combination of job-related training and considerable on-the-job experience.

• Monitor and reconcile detailed budgets for general fund, designated, and restricted accounts.
• Review and verify budget revisions and expenditures. Prepare budget projections and plans and complete statistical reports on activities to keep the administrative head apprised of financial status and operational activities.
• Review and initiate non-academic and academic personnel forms and paperwork. Prepare, maintain and process personnel and payroll actions and records. Assure adequate staffing levels and regular payroll payments are attained. May possess signatory authority for the unit.
• Interview, select and evaluate non-exempt and temporary part-time support staff. Supervise, train and instruct them on methods and procedures; provide direction to department employees on procedures; monitor workflow and staffing levels.
• Plan and coordinate use of facilities, including requests for building maintenance and repair services. Evaluate and maintain equipment inventory. Oversee departmental facilities and coordinate space inventory for the department.
• Conduct and coordinate special projects as assigned. Prepare a wide array of statistical and administrative reports, summaries and questionnaires regarding department activities.
• Represent the department and serve as liaison to outside individuals, professional groups and administrators to interpret administrative procedures and policies and disseminate information on department activities.
• Perform related work as assigned.

This level requires highly specialized non-theoretical skills coupled with an in-depth understanding of program activities to assume responsibility for the administrative functioning of a medium-size department in the University. Work activities demand the application of many procedures to differing situations and offer the incumbent latitude in determining the sequence in which these procedures should be applied. Situations may also require the search for new applications of procedures and the establishment of new priorities.

Work assignments are somewhat complex and require an understanding of a specific discipline, such as accounting or business administration. Incumbents provide instruction and guidance to students, staff and the general public on the department’s functioning and provide supervision to non-exempt department staff. Supervision, guidance and assistance is provided to department staff on administrative policies, procedures and functioning. Work assignments are performed independently and under the direction of an academic or administrative head, e.g., Dean, Director, Chairman, Program/Project Director or Manager.

This classification is typically located in a department, School, College, Division, Center or Institute.

• Graduation from an accredited college or university supplemented by coursework in business administration, accounting or related field and/or an equivalent combination of education and/or experience.
• Reasonable knowledge of accounting principles and bookkeeping procedures and applications.
• Reasonable knowledge and experience with University…