Case Manager assigned to District Judge

Job Details for Case Manager assigned to a District Judge

Court Name/Organization Michigan Eastern District Court

Overview of the Position This position is located in the Clerk’s Office, reporting directly to a Case Management Supervisor. The employee performs general and specialized case management functions. The duties involve managing the judge’s caseload, attending and logging court proceedings, drafting orders, processing orders, and recording proceedings. This job entails a high level of knowledge and complexity regarding court or courtroom operations.

In addition, the employee functions at the fully proficient level of courtroom work, including complete calendar responsibilities. Work is performed in an office setting or a courtroom. Some lifting may be required to handle and set up equipment in the courtroom. Occasional travel inside and outside of the district is required. Occasional work during non-business work hours may be required.

Duties include, but are not limited to, the following:

• Manage the judge’s cases by calendaring, including distributing and monitoring deadlines, monitoring filing of pertinent documents, and timely responses to judicial orders. Calendar and regulate case movement. Review cases or reports for necessary actions.
• Serve as primary source of information on scheduling conferences, hearings, trials, and other case processes.
• Record court proceedings. Manage and organize exhibits used in court proceedings, including setting up and troubleshooting electronic evidence presentation systems. Attend court sessions and conferences. Assist with the orderly flow of proceedings including, but not limited to, setting up the courtroom, assuring presence of all necessary participants, and managing exhibits. Take notes of proceedings, rulings, notices and prepare minute entries electronically.
• Keep the judge and immediate staff informed of case progress. Assist the judge and parties in jury selection and maintain records of jury selection and attendance. Act as liaison between the clerk’s office, the bar, the public and the judge to ensure that cases proceed smoothly and efficiently. Maintain contact with counsel during deliberations.
• Schedule court reporters and interpreters; process transcripts; arrange for transcriptions; answer questions from parties and the public regarding obtaining transcripts. Refer defendants to probation office as appropriate.
• Inform Jury Administrator of upcoming trials, needs for jurors, etc. Draft orders and judgments for the judge’s approval including judgment commitment orders. Docket orders, pleadings, judgments, and minutes as directed by local court policy, utilizing applicable automated systems.
• Coordinate hearings. Assist in the accurate statistical reporting requirements of the Administrative Office. Review the quality of electronically filed documents, ensuring that all orders and automated entries are appropriately and accurately docketed, and make summary entries on the docket of all documents and proceedings. Take notes of proceedings, rulings, notices and prepare minute entries electronically.
• Perform case administration duties and/or provide training or assistance to employees performing case administration duties, and administrative tasks such as financial transactions.
• May operate high tech equipment.
• Perform other duties as assigned within the scope of the position.

Qualifications must be met at the time of the application. The successful candidate must possess the following:

• Consistent, high-quality past job experience/performance
• An attendance record that indicates reliability/commitment
• Excellent verbal and written communication skills
• Ability to organize, plan, solve problems and work independently
• Ability to work under pressure, administer diverse procedures and appropriately apply the civil and criminal rules
• Ability to work cooperatively with others, including judicial officers, the public, and colleagues

Required:

• For appointment at CL 26:
  One year of specialized experience as defined below.
• For appointment at CL 27:
  Two years of specialized experience as defined below.

Specialized experience: Progressiv…