Administrative Assistant

Bilingual Administrative Assistant

We are looking for a bilingual Administrative Assistant to provide high-level support to a Vice President at a college in Detroit, Michigan. This long-term contract position is ideal for someone who is detail oriented and can keep executive priorities organized, coordinate meetings and travel, and handle day-to-day administrative operations effectively. The role requires strong communication skills in both languages, sound judgment, and the ability to manage changing priorities in a higher education environment.

Responsibilities:

• Coordinate the Vice President's calendar, organize appointments, and adjust schedules as priorities shift.
• Arrange travel plans, prepare itineraries, and ensure all related logistics are handled accurately and on time.
• Support meetings and events by scheduling conference space, preparing materials, and overseeing room setup and cleanup.
• Draft, format, and distribute correspondence, presentations, and other business documents using standard office software.
• Manage email communications, respond to routine inquiries, and route important matters to the appropriate parties.
• Perform data entry, record maintenance, copying, and general office support to keep administrative processes running smoothly.
• Assist with conference coordination by tracking details, confirming attendance, and preparing supporting documentation.
• Maintain organized files, supplies, and office systems while supporting daily operational needs for the executive office.