Civil Construction Operations Administrator & Office Manager

Civil Construction Operations Administrator & Office Manager

Company Name:
Major Contracting

Location:

Detroit, MI (Metropolitan Operational Headquarters — On-Site)

Job Type: Full Time, Permanent

Schedule:

Full Time, Monday through Friday

Industry: Heavy Civil Construction, Sitework, Traffic Safety, and Infrastructure Engineering

Pay Scale: $20.00 to $28.00 per hour ($41,600.00 to $58,240.00 base annual equivalent)

Incentives:

Reliable Weekly Pay Cycle, Corporate Retirement Savings Plan, Comprehensive Health Benefits Package (HSA Options), Paid Time Off, Professional Certification Sponsorship

Major Contracting is seeking an experienced Civil Construction Operations Administrator & Office Manager to serve as the operational backbone of our civil construction and sitework headquarters in Detroit.

In this central operational role, you will bridge communication between executive leadership, project managers, field superintendents, and subcontractors. You will take ownership of daily office logistics, accounts payable/receivable (AP/AR), subcontractor document compliance (COIs, lien waivers), vendor procurement, and construction file control. If you bring a strong background in construction office administration, Quick Books bookkeeping, and field workflow coordination, Major Contracting provides stable hourly earnings, direct career growth tracks, and a collaborative team environment.

• Office Logistics & Executive Administration:
  Direct daily business operations, manage executive communications, oversee office calendar scheduling, and maintain an organized, productive office environment.
• Financial Administration & Light Bookkeeping:
  Process accounts payable and receivable (AP/AR), code vendor invoices for job costing, assist with financial reconciliations, and manage credit card tracking using Quick Books.
• Construction Document Control:
  Establish and maintain organized digital and physical filing systems for subcontracts, purchase orders, change orders, project submittals, and closeout documents.
• Subcontractor & Vendor Compliance:
  Track, audit, and collect required subcontractor compliance documentation—including Certificates of Insurance (COIs), statutory lien waivers, W-9s, and vendor agreements.
• Field & Operations Dispatch Support:
  Serve as the primary communication link between office management, field superintendents, and material suppliers to coordinate delivery schedules and project meetings.
• Supply Chain & Purchase Order Coordination:
  Coordinate with material vendors, testing labs, and equipment suppliers to process orders, reconcile delivery tickets, and track jobsite material costs.
• Executive Reporting & Record Keeping:
  Generate internal progress reports, track daily jobsite expenses, assist with payroll inputs, and maintain audit-ready business records.

Required

• Industry & Administrative Tenure:
  Minimum 3 years of progressive experience in construction office administration, civil office management, or high-level operations support.
• Construction Bookkeeping Literacy:
  Practical knowledge of AP/AR workflows, job-cost invoice coding, and basic accounting principles using software like Quick Books or similar ERP systems.
• Document Control
  
  Competency:
  
  Demonstrated experience managing construction contracts, subcontractor compliance records, purchase orders, and project files.
• Software & Tech Fluency:
  High proficiency in Microsoft Office (Excel, Word, Outlook) with the ability to learn digital construction management tools quickly.
• Organizational Discipline:
  Strong multitasking capabilities with a detail-oriented approach to managing tight project deadlines and daily office priorities.
• Educational Foundation:
  High School Diploma or…