Entertainment Arts Program Manager

Position Description

STATUS: Full time, 10/2 (10 months Full time, 2 months half time)

DIVISION: Undergraduate Studies / Entertainment Arts

REPORTS TO: Chair, Entertainment Arts

SUPERVISES: N/A

FLSA STATUS: Exempt

The Program Manager provides administrative leadership and daily operations management of the academic program in its purview. In collaboration with the Department Chair, the Program Manager manages, coordinates and executes curricular operations and program activities. The Program Manager serves as the key liaison between students and academic/administrative departments, and collaborates with program faculty to achieve program outcomes. Other responsibilities include assisting the Department Chair with staffing, faculty support, and student advising.

This position works closely with their respective Department Chair, Dean of Undergraduate or Graduate Studies and other College departments, as needed. Duties and responsibilities may shift depending on the needs of the program and certain times of the academic year.

• Create, execute and manage systems and processes, to ensure administrative adherence to College policies and standards;
• Create and provide monthly reports, surveys and other information as requested by College stakeholders;
• Create and manage course scheduling and room assignments;
• Manage and maintain all administrative and student records pertaining to the Program;
• Assist Chair with coordinating and managing sponsored and special projects;
• Review, edit and archive course syllabi (as applicable);
• Manage and coordinate the annual review of all students in the Program (as applicable);
• Coordinate and manage Program and course changes;
• Assist Chair with research and development of Program and Program curriculum, benchmarking competitive programs, competitions, grants and writing the relevant summaries;

• Manage daily operations of the Program and its inventories and facilities;
• Assist Chair with vision for Master Plan and space planning;
• Manage Department Chair calendar;
• Coordinate and promote student mentorship with faculty;
• Communicate and liaise with the department Chair, faculty, students and academic/administrative departments;
• Assist Chair with recruitment and retention of faculty and students;
• Assign and delegate duties as authorized and represent Chair in their absence.

• Manage the Program budget and resources;
• Assist Chair with capital and operational planning;

• Coordinate, manage and execute departmental programming, exhibitions, student reviews/juries/adversary sessions, student meetings and orientations, and other program-related activities;
• Coordinate travel arrangements and development for approved faculty, students, visiting artists and other VIP guests;

• Assist the Chair with student advisement;
• Draft advising documents for department, Academic Advising & Registration, Admissions, and prospective students and their parents (as applicable);

• Assist Chair with social media management (as applicable);
• Manage learning management system (LMS) administration;
• Coordinate the maintenance of the department digital visual archive (as applicable);
• Assist Chair with alumni relations (as applicable);
• Assist Chair with Program marketing efforts (as applicable);

• Recruit, train, and manage work study students;
• Draft job descriptions for program vacancies (as applicable);
• Assist Chair with management of full-time and adjunct faculty and technicians, as authorized;
• Assist Chair with hiring of adjunct faculty and coordinate new personnel documentation;
• Other projects and duties as assigned;

• Bachelor’s degree preferred or related experience;
• Excellent organizational and outstanding interpersonal skills;
• Excellent writing ability;
• Excellent computer skills (Microsoft Office and preferred expertise in image management software including Adobe Suite);
• The maturity to manage confidential student and faculty matters;
• High energy and motivation to be a self-starter, with the ability to multi-task, manage multiple projects and is capable of working in a fast-paced environment, with changing priorities;
• A willingness to work with a highly diverse team of talented and creative people;
• An interest in design and the arts.

This job operates in a professional office and college campus environment. The noise level in the work environment is usually moderate. The employee is occasionally exposed to outside weather conditions.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this Job, the employee is regularly required to maintain a stationary position, use a computer and other office equipment, and communicate effectively in person, by phone, and virtually. Frequent interaction with others, including staff,…